Job Description: Grants Officer
Cambodia Integrated Early Childhood Development (IECD) Activity
Despite rising incomes, Cambodian families continue to face significant challenges that jeopardize children’s holistic development. The experiences of many young Cambodian children illustrate how adversities accumulate, increase families’ vulnerabilities, and undermine children’s ability to reach their developmental potential. Much progress has been made in Cambodia in the past 20 years in decreasing poverty, infant mortality, and disease burden through economic growth and investments in health, education, protection, and other sectors, yet the complex interplay of risks to child development has not yet been comprehensively addressed.
The Cambodia IECD Activity seeks to improve holistic development outcomes for young children by promoting nurturing care, preventing stunting, and increasing early identification of and intervention for children with developmental delays and disabilities. The IECD Activity takes a multi-sectoral approach to achieve these goals and focuses on the early childhood years, especially the first 1,000 days of life. The Cambodia IECD Activity also provides flexible support to meet the needs of families with young children as circumstances surrounding COVID-19 evolve.
Under the supervision of the Deputy Chief of Party, the Grants Officer will provide capacity building and administrative support to Activity subgrantees to ensure grantees meet objectives and comply with RTI and USAID rules and regulations. He or she will facilitate the process for grantee selection, assist in reporting on grantee progress, and ensure proper close-out of grants. This position is based in Phnom Penh with travel to other areas of Cambodia.
- Develops and implements the grants management program with the input and oversight of the Chief of Party, Deputy Chief of Party, and the RTI ARO Grants and Procurement team.
- Oversees grants management process partner organizations, including grant proposal tracking, review, and approval process
- Issue Request for Applications (RFA’s) in consultation with the Technical Team and Chief of Party
- Reviews financial proposals from NGOs/CBOs, including negotiating annual budgets
- Coordinate and conduct pre-award assessments
- Ensure that the grants package is complete and accurate and uploaded in GMS (Grants Management System)
- Provide guidance to grantees on rules and regulations applicable to grants instruments as well as financial reporting
- Coordinate execution of award documents (pre-award assessment, memorandum of negotiation, awards, modifications, etc.)
- Maintain grant files including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance)
- Review grantee performance and ensure compliance with award terms and conditions
- Coordinate field activities and communication among grantees and USAID (e.g., legal, finance, status reporting, procurement)
- Collaborate with the program, procurement, operations, and finance departments to deliver all grants and oversee them through liquidation and completion. Ensures timely financial disbursements, compliance with grants financial management policies, monitors all grant expenses, and provides regular updates on grant status
- Coordinates with HO and ARO to provide in-country support and oversight to implementing partner subcontracts as delegated.
- Provides training as required to build operational capacity of implementing partners & grantees
- Coordinates Close-out for completed grants in timely manner
- Provide input for quarterly and annual reports on status of grants program.
- Support Finance Officer in processing payment during his workload
- Bachelor’s degree plus six (6) years of grants management experience or master’s degree in development studies, business administration, health, or a related field plus at least three (3) years of grants management experience.
- Experience working with internationally funded projects, specifically projects funded by the US Government and USAID, and managing grants related to health, agriculture, nutrition, and social services is preferred.
- Demonstrated attention to detail, ability to follow procedures, meet deadlines, and think critically to solve problems.
- Strong oral and written communication skills and ability to work independently and as part of a team.
- Ability to build relationships with clients, partners, and grantees at levels ranging from the RGC to civil society organizations.
- Proficiency with Microsoft Office applications.
- Fluency in Khmer and proficiency in English.
The Grants Officer will report to the Deputy Chief of Party.