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FINANCE AND BUDGET OFFICER [Filled from Roster]
United Nations Environment Programme (UNEP)
Nairobi (Kenya)
Grade: P-3, Mid-level Professional
Job Expired 13 May 2021
USD 87,403
B Hardship
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Added 1 month ago
Job Description
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) is an international agreement between states. Its aim is to ensure that international trade in specimens of wild animals and plants does not threaten their survival(www.cites.org).

The MIKE programme was established by the CITES Conference of the Parties to monitor levels of illegal killing of elephants at more than 80 conservation areas spread across 47 elephant range States in Africa and Asia, with the goal of providing reliable information and building capacity for the management of elephant populations. The MIKE Central Coordination Unit is primarily responsible for the implementation of the MIKE Programme. The position is a project position located in Nairobi, Kenya under the overall supervision and guidance of the Coordinator, MIKE Team.

Within delegated authority, the Finance & Budget Officer will undertake the following duties:
Responsibilities
1. PROGRAMME PLANNING:

• Reviews, analyses and participates in the preparation of the programmes’ plan and its revisions on the basis of discussions with donors and partners as well as planned and ongoing projects, taking into account the relevant resolutions and decisions of the CITES Conference of the Parties.
• Provides substantive support to relevant expert bodies as well as the governance bodies of the MIKE programme in their review of both short- and long-term financial planning.
• Ensures legislative mandates and donor requirements are accurately translated into the programme’s plan and associated budgets.

2. BUDGET PREPARATION:

• Prepares, reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Reviews, analyses and provides advice on programme budget/financial implications to the CITES Secretariat in light of additional mandates.
• Provides support and advice to managers in the elaboration of resource requirements for budget submissions.
• Provides advice and support to relevant expert bodies and governance structures associated with the Convention and the MIKE Programme in their budget review; assists in securing approval from the CITES Parties.

3. BUDGET ADMINISTRATION:

• Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Prepares budget performance submissions.
• Prepares and reviews budget performance reports and provide advice on the finalization of these reports, analyzing variances between approved budgets and actual expenditures.
• Provides substantive support to expert bodies as well as the governance structures of the Convention and the MIKE programme.

4. GENERAL:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Approves financial transactions in accordance with the Financial Regulations and Rules of the United Nations, analyses and reconcile accounts, proposes/implements solutions with respect to new and non-routine financial transactions.
• Undertakes actions related to procurement and logistics (including consultants), organization and coordination of meetings and conferences, including the compilation, verification and distribution of documents and other materials.
• Undertakes actions related to implementing partners including ensuring compliance with contractual obligations in relation financial reporting, recording keeping, audit, procurement and management of assets, conducting reviews and spot checks on reported costs and ensuring funds are provided as required.
• Heads the administrative services of the programme and supervises the relevant staff as required.
• Supports the Finance Management Officer of the CITES Secretariat as required.
• Undertakes special projects and/or other related duties as required.
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Competencies
PROFESSIONALISM: Knowledge of the UN Financial Rules and Regulations, particularly financial management rules as well as financial management requirements for donors and knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Education
Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two years of qualifying work experience may be accepted in lieu of the advanced university. A professional certification in accounting is desirable.
Work Experience
A minimum of five years progressively responsible experience in finance, budget, business administration or related area, with two of the five years at the international level is required.
Experience in administrative and financial standards such as IPSAS or similar is required.
Experience in Funds Management and Business Intelligence modules in ERP systems is desirable
Experience in supporting financial management of projects implemented as part of multilateral environmental agreements and projects that are mainly donor funded is desirable.
Languages
English and French are the working languages of the United nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is desirable.

NOTE: 'Fluency' equals a rating of 'fluent' in all four areas (speak, read, write and understand) and 'Knowledge of' equals a rating of 'confident' in two of the four areas.
Assessment
Evaluation of qualified candidates for this position may include a substantive assessment, which will be followed by a competency-based interview.
Special Notice
Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "need Help" link.
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United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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