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FINANCE AND BUDGET OFFICER
United Nations Secretariat (UN)
Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
New York (United States)
Grade: P-4, Mid-level Professional
Job Expired 5 May 2021
USD 126,828
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Added 1 month ago
Job Description
Org. Setting and Reporting
The post is located in the Field Operations Finance Division (FOFD) in the Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The Finance & Budget Officer reports directly to the Service Chief.

FOFD supports the Controller in exercising accountability for the financial resources made available by the Member States for peace operations, with a currently approved annual budget in excess of US$7 billion. The Division is committed to an ongoing change process to ensure the highest effectiveness and efficiency standards in budget preparation and presentation including the mainstreaming of results-based budgeting. The working environment of peace operations is dynamic, and the FOFD team is committed to meeting the corresponding demands. The main partners of the Division are the field operations, the Department of Peace Operations, the Department of Political and Peacebuilding Affairs, the Department of Operational Support, the legislative bodies and troop- and formed police-contributing countries.
Responsibilities
Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

Budget preparation:
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at headquarters and in the field, including programmatic aspects; (b) field operations; ensure compliance with the programme plan and other legislative mandates and prepares budgets for field missions as well as backstopping activities.
• Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyzes and finalizes program budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Budget administration:
• Issues allotments/appropriations, authorizes sub-allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Prepares budget performance submissions.
• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Supports the Service Chief in meetings of inter-governmental bodies and member state representatives including preparation of relevant materials, documentation and presentations.
• Produces major/complex analyses/reports for Service Chief.
• Provides substantive support to relevant intergovernmental and expert bodies.
• Reviews post incumbency reports for purposes of vacancy management and staffing table control.

General:
• Provides expert advice to the Service Chief on a wide range of issues related to the functions and responsibilities of the Service; keeps the Service Chief informed on all matters requiring his/her personal attention, assists in formulating options as to how those matters might be handled, and ensures appropriate follow-up, as directed.
• Provides advice to others on human resource administration, financial administration and management information issues and practices to colleagues. Provides substantive input in the preparation of position papers and reports for presentation to intergovernmental bodies; prepares various written outputs for the Service Chief, briefing notes, background papers, analysis, substantial sections of reports and studies, etc.
• Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming, financial and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to finance and budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for intergovernmental bodies and for management on financial and budgetary issues, and correspondence.
• Undertakes research and analysis of financial and budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as Certifying Officer or Approving Officer in accordance with established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Provides support with respect to representation of the Secretary-General in meetings of legislative organs.
• Represents OPPFB or division in inter and intra-departmental meetings.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• The incumbent may be requested to perform other related duties, including those related to management of the Office of the Directors, support the Director in the consideration of all matters requiring his/her attention; drafting of talking points, papers, briefing notes and special financing reports; undertaking research and analysis and providing assistance to the Director on financial aspects of trust funds and human resources issues in the Division, as well as other tasks.
• Incumbents may be asked to perform other related duties.
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Competencies
PROFESSIONALISM: Possesses conceptual and analytical skills including a complete, in-depth grasp of financial principles and practices, with knowledge of budget development, including results-based budgeting, and the financial administration of resources. Ability to provide authoritative advice to senior managers on strategic issues. Accepts additional responsibilities as required by the demands of service; strives for excellence in performance continually; remains composed while working effectively in stressful situations; uses information technology effectively as a tool and resource; demonstrates substantive and technological knowledge to meet responsibilities and post requirements with excellence. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
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Education
An advanced university degree (Master’s or Doctorate degree, or equivalent) in business administration, finance, accounting or related field is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of 7 years of progressively responsible experience in accounting, finance, administration, budget, business administration, human resources management or related area is required.
Experience with budgetary policies and practices, financial regulations and rules is required.
Experience in the use of information technology tools for financial analysis and monitoring of budgets is required.
Experience in preparing and writing reports is required.
Experience with the operations of intergovernmental and legislative machinery is required.
Experience in results-based approaches to budgeting is desirable.
Experience in peace operations is desirable.
Experience with financial systems/finance modules or enterprise resource planning (ERP) is desirable.
Experience in change management in a large organisation with international exposure is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of French is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
This post is financed by the Support Account for Peacekeeping Operations. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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