Project Manager
United Nations Office for Project Services (UNOPS)
Close on 29 Sep 2020
Location: Addis Ababa (Ethiopia)
Grade: LICA Specialist-10, Mid-level Professional
B Hardship
4.0
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Added 1 week ago
Job Description

The Cities Alliance is a global partnership promoting the role of cities in poverty reduction and sustainable development. Since its establishment in 1999, the Cities Alliance has awarded more than 400 grants totalling over $110 m in more than 80 countries. The Cities Alliance is located within the UN system: while it was originally based at the World Bank in Washington DC, since 2013 it has been based in Brussels where it is hosted by the United Nations Office for Project Services (UNOPS).

The Cities Alliance has established an international reputation for its role in promoting coherence of effort in international development, identifying critical policy and knowledge gaps, convening members and partners, and delivering high-quality programmes. The context of its work is that of rapidly urbanising economies, the growth of cities of all sizes, and the role of the urban poor in general, and women in particular. Adopting a long-term and programmatic approach that recognises the catalytic nature of development assistance, the Cities Alliance seeks to work with and support local expertise and institutions, ensure citywide and nationwide approaches to development, and facilitate follow-up investments and impacts.

Background information – job specific

The Cities Alliance is preparing a multi-year engagement in Ethiopia with a focus on urban development and municipal finance in secondary cities. Against this background the Cities Alliance is seeking a highly motivated, experienced and skilled Project Manager to manage the implementation of the project. Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

The successful candidate will demonstrate excellent knowledge of the key developmental challenges confronting contemporary Ethiopia, as well as a deep understanding of urban development and management and municipal finance. In addition, the candidate will have experience in project implementation involving local communities across multiple dimensions and strong project management and relationship building skills.

The Project Manager will report to the Head of Programmes and work under the guidance of the Principal Urban Advisor, both based in Brussels (Belgium). S/he will work in partnership with Cities Alliance members and partners in Addis Ababa to drive the effective and efficient implementation of the project

Summary of functions:

  1. Project Delivery and Performance

  2. Procedures

  3. Monitoring and reporting

  4. Stakeholder engagement

  5. Quality assurance

  6. Knowledge management and innovation

  7. Personnel management

  8. Gender Mainstreaming


  1. Project Delivery and Performance


  • Prepare annual work plans with activities, performance targets, human resource allocations and budgets, ensuring alignment with the Cities Alliance goals and objectives;

  • Manage all aspects of project implementation according to the projects’ grant agreements and annual work plan ensuring delivery of activities and outputs

  • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

  • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

  • Manage acceptance and delivery of work packages

  • Monitor project progress ensuring that work packages are being executed properly

  • Control project and work packages changes

  • Accept goods, services or works delivered by suppliers.

  • Lead all project-related meetings and events, including but not limited to Steering Committee meetings and workshops.

  • Support fiduciary management in line with UNOPS policies and procedures;

  • Procurement of goods and services with assistance from the CA Secretariat – drafting TORs, contract management and ensuring service providers deliver on-time and to quality standards;

  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

  • Identifying solutions for operational and programmatic challenges and managing the implementation of solutions which ensure accountability, compliance and efficiency.

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

  • Identify and report to the supervisor potential business opportunities for UNOPS

  • Liaise with the UNOPS Ethiopia Operational Hub as appropriate;

  • Comply with UNOPS/UNDSS security procedures;

    2. Procedures

  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

  • Draft the requirements definitions for procurement processes.

  • Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.

  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage expenditures against the budget (based on accurate financial reports)

  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

    3. Monitoring and reporting

  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

  • Provide reports to the Head of Programmes on through the bi-monthly reporting and on an ad hoc basis when requested

  • Provide routine oversight and analysis of delivery data within the dashboard system.

  • Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

    4. Stakeholder engagement

  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

  • Represent the Cities Alliance and engage with a wide range of national, local government, international development, private sector and civil society actors;

  • Support the Cities Alliance in engaging the International financial Institutions and private sector linking them to the activities planned in the programme with the view of promoting follow-up investment in the project identified during the programme planning processes;

  • Develop a network of contacts and scope out potential opportunities for the project or other related CA activities in Ethiopia;

    5. Quality assurance

  • Work with internal stakeholders to ensure projects comply with audit requirements

  • Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

  • Coordinate quality reviews of project documents and deliverables

  • Provide quality control for management outputs (project documents, reports, etc.)

    6. Knowledge management and innovation

  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices

  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

  • Research and logging of lessons learned throughout the project life span.

  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

    7. Personnel Management

  • Recruit, manage and motivate a team of local and international personnel;

  • Ensure that behavioural expectations of team members are established

  • Ensure that performance reviews are conducted fairly, accurately and timely

  • Select, recruit and train the team as required and take into account gender parity and diversity objectives.

  • Ensure safety and security for all project personnel and comply with UNOPS/UNDSS standards

  • Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitment

    8. Gender mainstreaming

  • Ensure that gender considerations are actively promoted and adequately mainstreamed through production, implementation and monitoring of a gender mainstreaming strategy for the Programme.

  • Ensure that the project's activities, outputs and indicators mainstream gender.

  • Promote a gender friendly institutional environment for the office in accordance with the Cities Alliance Gender Equality Strategy


Advanced university degree in project management, business administration, urban development, international development, environmental studies; economics; or related disciplines.

A first level university degree combined with 2 additional years of relevant experience may substitute the advanced university degree.

PRINCE2 Foundation or a similar foundation level project/programme management certification (i.e. PMP, PMI) is desired. The successful incumbent will be required to complete PRINCE2® Foundation within the first 6 months.


  • At least 5 years with advanced university degree or 7 years with first level university degree of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations is required.

  • Previous experience in managing projects funded by international bi- and multilateral development partners required.

  • Experience with USAID funded projects is considered an asset.

  • Experience in managing, and motivating teams to deliver results on time, within budget, and against results-based performance indicators. Experience managing operational aspects of project management desired– preferably in UN context.

  • Familiarity with the work of the Cities Alliance and other multilateral, bilateral and civil society development partners in urban development is desirable.

  • Experience of promoting constructive dialogue between diverse stakeholders and of communicating clearly and respectfully at the highest levels of government and with civil society desired.

  • Willingness to travel both within Ethiopia and internationally as required.


Fluency in oral and written Amharic and English is required.

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

[Instructions: Please delete this paragraph and insert relevant information below:

  1. Contract type INDIVIDUAL CONTRACTOR AGREEMENT (ICA)
  2. Contract level: LOCAL ICA SPECIALIST
  3. Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

    For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Please note that this contract is liable to national legislation such as taxation, social security, etc.

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

PLEASE NOTE THAT ONLY ETHIOPIAN NATIONALS OR THOSE WHO HAVE THE RIGHT TO LIVE AND WORK IN ETHIOPIA ARE ELIGIBLE FOR CONSIDERATION FOR THIS NATIONAL POSITION.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

About UNOPS

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions. 

Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.

UNOPS is a service provider, a technical advisor and an implementer of projects. We help the UN and other partners provide peace and security, humanitarian and development solutions.

Our mission

Our mission is to help people build better lives and countries achieve peace and sustainable development. 

Our vision 

Our vision is a world where people can live full lives supported by appropriate, sustainable and resilient infrastructure and by the efficient, transparent use of public resources in procurement and project management.

Our purpose

We help people build better lives and countries achieve peace and sustainable development.

We bring to this task the values and principles of the United Nations and the innovation, boldness, speed and efficiency of a self-financed institution. 

We bring the highest international standards to what we do, while respecting local contexts. We do this as our contribution to tackling the huge challenges of the 21st century.

We provide practical solutions to assist our partners to save lives, protect people and their rights, and to build a better world. 

We aspire to be a leader in the efforts to channel private sector investments for social and environmental impact while addressing the immense needs for sustainable development. 

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. 

We are passionate about quality: In our people and in what we do. 

We earn the trust of those we work with by caring about what they value, and by delivering on our promise to always act in the service of people in need.