Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Maintain an accurate staffing table and contacts list for all personnel employed within the section.
Keep a contact list for key mission staff/offices, governmental offices, local and international
companies and UN Agencies.
Prepare all correspondence (including administrative documents) of the Section and ensure distribution.
Coordinate and monitor all administrative issues and requirement of Transport Section (e.g. Stationeries, Office Equipment).
Process all incoming and outgoing correspondences (memo, fax, reports) and ensure the distribution to other offices/units according to importance and urgency.
Take notes and prepare minutes of meetings.
Arrange and maintain the CTO calendar.
Maintain the filing system (electronic & hard copy) of the office, reference materials and be responsible of the archive system.
Ensure the attendance of the Transport Section, e.g. sick leave; leave requests.
Distribute all relevant correspondences from the Mission Administration or the CTO to all the Units / Personnel of Transport Section.
Coordinate all official regional and international travel arrangements (MOP, PT8, F10 etc.).
Assist and give guidance on Personnel issues to national staff.
Supervise one local staff (Office Assistant).
Assist the Chief Transport Officer by providing input for the formulation of Transport operation and acquisition plans for the year.
Assist in providing input that contributes to the raising the annual budgets for the Section.
Process payment of invoices related to the Section.
Produce relevant budget reports on status of the budget and related to the establishment of the yearly budget.
Support the development and implementation of the budget.
Carry out Service Entry Sheets in UMOJA and pursue all R&I reports to ensure that payments to vendors, consultants and contractors are made on time and as per the contract.
Follow the costs recovery of the Section and raise the corresponding documents in UMOJA.
Send out monthly and annual insurance reports to the UNHQ regarding Transport Section’s assets.
Assist in the registration and insurance of vehicles in accordance with the local laws.
Provide statistical input and prepare reports by use of reporting tools available in UMOJA.
Manage the petty cash of the Transport Section.
Carry out all other tasks and responsibilities as directed by the chief of the section
When working with national personnel or (non-)governmental counterparts, the Volunteer is strongly encouraged to set aside dedicated time for training, coaching, mentoring and capacity development.
Secretarial, Office Administration, Business management or financial & budget
Diploma or equivalent
At least 2 years of relevant working experience in budget and administrative work.
Secretarial, Office Administration, Business management or financial & budget Diploma or equivalent
* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
Application deadline: 27-09-2020
UNV is based in Bonn, Germany, with around 150 staff members at headquarters, and 6,500 volunteers deployed in the field. UNV also has an Office in New York, five Regional Offices in Amman, Bangkok, Dakar, Nairobi, and Panama City and around 60 Field Units that represent the organization at the country level.
UNV seeks to leverage the power of volunteerism and volunteers as a means of implementation and people engagement for the attainment of the Sustainable Development Goals (SDGs).
UNV's Strategic Framework 2018-2021 focuses on two main outcomes, and on institutional effectiveness: