Administrative Assistant (Programme Management)
World Health Organization (WHO)
WP/DPM Director, Programme Management
Closed on 19 Aug 2020
Location: Manila (Philippines)
Grade: G7, Associate
A Hardship
4.0
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Added 1 month ago
Job Description

 

OBJECTIVES OF THE PROGRAMME

The Division of Programme Management (DPM) provides general direction in the overall management of regional technical cooperation, programme development, planning and implementation with a view of facilitating the achievement of WHO's objectives in the Western Pacific Region. The Programme Development and Operations (PDO) unit ensures the effective application of WHO's programme development managerial processes in the formulation, implementation, monitoring and reporting of strategic and programme budgets; analysis and support of country programme budget activities; use of enterprise resource and management information systems; interpretation and adaptation of policies and procedures; and overall support for the Regional Office and WHO's core presence in countries.

DESCRIPTION OF DUTIES

Under the guidance and supervision of the Coordinator/PDO, the incumbent performs the following functions:


1. Provide support on all matters pertaining to the biennial programme budget planning, development, implementation, monitoring and reporting.

2. Support the overall budget and human resources (HR) analyses through coordination with BC and assessment of WHO's overall programme performance at regional and country level.

3. Act as the focal point for key areas under PDO (e.g. management of flexible funds including distribution, monitoring and preparation of related reports and analyses; programme budget planning, development, analysis and reporting) in coordination with other team members and other units.

4. Responsible for the organization of the various networks (e.g. Programme Management Officer (PMO) network, output and outcome network), including agenda setting, note taking and follow-up of action points.

5. Provide support to the Regional Office and country offices in the strengthening of their programme management functions and resolution of budget centre-specific issues.

6. Provide support in the preparation and compilation of programme budget documents, analyses and briefing materials for the Regional Committee, WRs and CLOs consultation, Programme Committee and other meetings organized by the unit and governing bodies like the Executive Board, Global Policy Group, and World Health Assembly.

7. Supervise and review the work of staff assigned under his/her responsibility;

8. As one of the senior staff in the unit, support the monitoring of the day-to-day operations, assign tasks to team members, provide guidance in the execution of these tasks and monitor progress up to completion, especially for assigned areas such as budget analysis and HR.

9. Provide guidance and training to all staff on the use of the Global Management System (GSM) in programme management and other related areas, to support the overall management of the programme budget, and particularly in the development of workplans, managing budget ceilings and planned costs, monitoring of awards and implementation of activities, managing HR plans and reporting on the mid-year and end-of-biennium assessments.

10. Perform other duties as may be required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of a secondary education or equivalent.
Desirable: University degree or additional higher education an advantage.

Experience

Essential: At least ten years of progressive experience in administrative work with five years of in-depth programme management experience.
Desirable: Relevant work experience in WHO or in another international organization is an advantage.

Skills

- has thorough knowledge and understanding of office procedures and relevant WHO policies, administrative rules and practices

- with good communication, writing and interpersonal skills

- knows how to conduct himself/herself maintaining a high standard of personal conduct, act with tact, diplomacy, discretion and handle confidential information- able to lead, provide guidance and instructions, and provide and handle feedback- has an eye for system and procedural improvements and able to discern routine from nonroutine work

- knows how to communicate with different audiences, including preparation of guidance and instructions by email, summary of meetings and notes for the record, etc.

- with good computer skills, knowledgeable in excel pivot tables, PowerPoint presentation and ability to adapt to various software applications

- has the ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds

- has good analytical and decision-making skills

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources
Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 825,492 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

 

About WHO

We are building a better, healthier future for people all over the world.

Working with 194 Member States, across six regions, and from more than 150 offices, WHO staff are united in a shared commitment to achieve better health for everyone, everywhere.

Together we strive to combat diseases – communicable diseases like influenza and HIV, and noncommunicable diseases like cancer and heart disease.

We help mothers and children survive and thrive so they can look forward to a healthy old age. We ensure the safety of the air people breathe, the food they eat, the water they drink – and the medicines and vaccines they need.

Our primary role is to direct and coordinate international health within the United Nations system.

Our main areas of work are health systems; health through the life-course; noncommunicable and communicable diseases; preparedness, surveillance and response; and corporate services.