Under the guidance and supervision of the Coordinator/PDO, the incumbent performs the following functions:
1. Provide support on all matters pertaining to the biennial programme budget planning, development, implementation, monitoring and reporting.
2. Support the overall budget and human resources (HR) analyses through coordination with BC and assessment of WHO's overall programme performance at regional and country level.
3. Act as the focal point for key areas under PDO (e.g. management of flexible funds including distribution, monitoring and preparation of related reports and analyses; programme budget planning, development, analysis and reporting) in coordination with other team members and other units.
4. Responsible for the organization of the various networks (e.g. Programme Management Officer (PMO) network, output and outcome network), including agenda setting, note taking and follow-up of action points.
5. Provide support to the Regional Office and country offices in the strengthening of their programme management functions and resolution of budget centre-specific issues.
6. Provide support in the preparation and compilation of programme budget documents, analyses and briefing materials for the Regional Committee, WRs and CLOs consultation, Programme Committee and other meetings organized by the unit and governing bodies like the Executive Board, Global Policy Group, and World Health Assembly.
7. Supervise and review the work of staff assigned under his/her responsibility;
8. As one of the senior staff in the unit, support the monitoring of the day-to-day operations, assign tasks to team members, provide guidance in the execution of these tasks and monitor progress up to completion, especially for assigned areas such as budget analysis and HR.
9. Provide guidance and training to all staff on the use of the Global Management System (GSM) in programme management and other related areas, to support the overall management of the programme budget, and particularly in the development of workplans, managing budget ceilings and planned costs, monitoring of awards and implementation of activities, managing HR plans and reporting on the mid-year and end-of-biennium assessments.
10. Perform other duties as may be required.
- has thorough knowledge and understanding of office procedures and relevant WHO policies, administrative rules and practices
- with good communication, writing and interpersonal skills
- knows how to conduct himself/herself maintaining a high standard of personal conduct, act with tact, diplomacy, discretion and handle confidential information- able to lead, provide guidance and instructions, and provide and handle feedback- has an eye for system and procedural improvements and able to discern routine from nonroutine work
- knows how to communicate with different audiences, including preparation of guidance and instructions by email, summary of meetings and notes for the record, etc.
- with good computer skills, knowledgeable in excel pivot tables, PowerPoint presentation and ability to adapt to various software applications
- has the ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds
- has good analytical and decision-making skills
We are building a better, healthier future for people all over the world.
Working with 194 Member States, across six regions, and from more than 150 offices, WHO staff are united in a shared commitment to achieve better health for everyone, everywhere.
Together we strive to combat diseases – communicable diseases like influenza and HIV, and noncommunicable diseases like cancer and heart disease.
We help mothers and children survive and thrive so they can look forward to a healthy old age. We ensure the safety of the air people breathe, the food they eat, the water they drink – and the medicines and vaccines they need.
Our primary role is to direct and coordinate international health within the United Nations system.
Our main areas of work are health systems; health through the life-course; noncommunicable and communicable diseases; preparedness, surveillance and response; and corporate services.