Senior Finance and Budget Assistant
United Nations Environment Programme (UNEP)
United Nations Environment Programme
Close on 27 Aug 2020
Location: Nairobi (Kenya)
Grade: G-7, Associate
B Hardship
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Added 1 week ago
Job Description

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.This position is located in UNEP's Corporate Services Division, Financial Advisory Services, at the Nairobi duty station. Under the overall direction of the Principal Financial Advisor, the Senior Finance and Budget Assistant reports directly to the Finance and Budget Officer and will be responsible for the following duties:

Responsibilities

Budget: • Acts as Certifying Officers on behalf of and in the absence of programme mangers at offices outside headquarters.• Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.• Assists managers in the elaboration of resource requirements for budget submissions.• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.• Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.• Assists in the preparation of budget performance submissions.• Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Monitors integrity of various financial databases.• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Treasury: • Provides invoices to parties, maintain contribution status tables, books pledges in Umoja, ensures correct application of incoming funds and computes fixed exchange rate mechanism gains and losses.• Reviews incoming payment instructions with regard to banking details and sources of funds.• Prepares payments for final disbursement by Cashier.• Dispatches payment instructions and cheques to banks.• Creates receipts and deposits for all incoming funds.• Notifies payees of status of payments.• Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.• Identifies and annotates bank account movements. Monitors bank balances worldwide.• Assists Cashier in cash management and investment issues, including cash flow forecasts.• Liaises with banks worldwide regarding outstanding items and payment instructions.• Investigates complaints on non-receipts.• Reviews inter and intra-unit processes with aim to optimise workflow and customer orientation.• Monitors/reviews methods used to remit payments.• Assist in preparation of periodical reports: cash flow, contributions, etc.• Follows-up on audit recommendations.• Follows-up on fraud cases. • Files and archives as required.

Claims: • Reviews, analyses and processes payments to implementing agencies, third-parties, commercial entities and individuals as instructed by the Multilateral Fund Executive Committee.

General: • Analyze and review Multilateral Environmental Agreements (MEA) budgets prior to presentation at respective Conference of Parties (COPs) and Meeting of Parties (MOPs).• Identify, research on and resolve complex financial, budgetary and administrative policy issues faced by MEA’s.• Perform administrative back-up support for MEA’s as and when called upon.• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.• Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge of, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required. Additional technical training in the field of accounting, finance and business administration is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of ten (10) years of progressively responsible work experience in, accounting, finance, administrative services or related area is required.
Knowledge of an Enterprise Resource Planning System (ERP) e.g. SAP is desirable.
Experience within the United Nations system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension.

Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

Passing the Global General Services Test (GGST) or the United Nations Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, ICTY is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

About UNEP

The United Nations Environment Programme (UN Environment or UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

Our mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

UN Environment categorizes its work into seven broad thematic areas: climate change, disasters and conflicts, ecosystem management, environmental governance, chemicals and waste, resource efficiency, and environment under review. In all of our work, we maintain our overarching commitment to sustainability. 

UN Environment also hosts the secretariats of many critical multilateral environmental agreements and research bodies, bringing together nations and the environmental community to tackle the greatest challenges of our time. These include the following:

  • The Convention on Biological Diversity¬†
  • The Convention on International Trade in Endangered Species of Wild Fauna and Flora
  • The Minamata Convention on Mercury
  • The Basel, Rotterdam and Stockholm Conventions
  • The Vienna Convention for the Protection of Ozone Layer and the Montreal Protocol
  • The Convention on Migratory Species
  • The Carpathian Convention
  • The Bamako Convention
  • The Tehran Convention¬†