Org. Setting and Reporting
The Executive Officer reports directly to the Director for Coordination and Shared Services, Departments of Political and Peacebuilding Affairs and Peace Operations. The second reporting officers are the Under-Secretary-General for Political and Peacebuilding Affairs and Under-Secretary-General for Peace Operations.
The Executive Office is part of the Office of the Director for Coordination and Shared Services (ODCSS) providing support to the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO), Office of Counter-Terrorism (OCT), Office on Genocide and the Responsibility to Protect, Peacekeeping and Special Political Missions.
The Department of Peace Operations (DPO) serves as a center of excellence for peace operations, responsible for preventing, responding to and managing conflict and sustaining peace in countries where peace operations under its purview are deployed, and provides support to other entities on peace and security issues.
The Department of Political and Peacebuilding Affairs (DPPA) focuses primarily on five action areas in international peace and security, ensuring sound analysis and early warning, preventing conflict and engaging in peacemaking, managing political crises and violent conflicts, sustaining peace, and enhancing partnerships. The Department's mandate is to prevent and resolve conflict through inclusive political solutions.
Within delegated authority, the Executive Officer will be responsible for the following duties:
POLICY AND PLANNING:
• Assists the Under Secretaries-General and senior management in the development and implementation of the administrative, human resources and financial framework.
• Provide strategic advice to senior management on budgeting, financial, procurement, human resources and general administration issues and practices.
• Supports the planning and implementation of budgets.
• Produces complex reports for management.
• Participates in task forces, working groups and steering committees of the Secretariat on a variety of management and administrative matters.
• Ensures the effective implementation of new and emerging Secretariat initiatives and tools.
BUDGET AND FINANCE:
• Serves as a lead financial officer, providing guidance to Senior Management on financial matters, including on procurement, and advising the management on financial implications of strategic options under consideration.
• Provides guidance and direction on business and resource planning. Formulates strategic direction and evaluates strategic options, particularly in terms of resource implications.
• Coordinates budget preparation and submission.
• Interacts with the Member States and intergovernmental committees, including the ACABQ, 5th Committee and Committee for Programme and Coordination. Assumes the lead role in monitoring and supporting the execution of these strategies to achieve maximum impact.
• Manages the relevant parts of the Support Account, Regular Budget, funding for Special Political Missions, Extra-Budgetary funding and Secretary-General's unforeseen funding.
• Monitors expenditures to ensure that they remain within authorised levels. Exercises control over budgetary expenditures from these resources and advise more senior staff regarding the allocation/availability of budget resources.
• Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
• Ensures timely preparation of financial reports and responses on voluntary contributions to donors.
• Negotiates Memoranda of Understanding with a variety of implementing partners for field-based projects, and manages the clearance process within the Secretariat.
• Prepares internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations.
HUMAN RESOURCES MANAGEMENT:
• Takes the lead in coordinating the full range of staff and human resource administration-related issues, ensuring departmental requirements both in the field and at headquarters are met: management of the staffing table; interpretation and application of staff rules relating to human resource issues; assist managers and central network staffing teams in carrying out recruitments and managed mobility.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Manages Human Resources issues of high sensitivity and complexity.
• Ensures all actions are in compliance with policies and procedures for recruitment, transfer, assignment, placement and separation of staff, promotions as well as mobility and career development; gender equality and staff-management relations.
• Plans, organizes and implements support services including space planning and inventory.
• Manages and directs the staff of the Executive Office.
• Manages the Delegation of Authority sub-delegation framework and portal.
• Manages the provision of IT services and engagement with OICT.
• Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers.
• Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• PLANNING AND ORGANIZING
• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required
• Allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently
• Takes ownership of all responsibilities and honours commitments
• Delivers outputs for which one has responsibility within the prescribed time, cost and quality standards
• Operates in compliance with organizational regulations and rules
• Supports subordinates, provides oversight and takes responsibility for delegated assignments
• Takes personal responsibility for his/her shortcomings and those of the work unit, where applicable.
• Serves as a role model that other people want to follow
• Empowers others to translate vision into results
• Is proactive in developing strategies to accomplish objectives
• Establishes and maintains relationships with a broad range of people to understand needs and gain support
• Anticipates and resolves conflicts by pursuing mutually agreeable solutions
• Drives for change and improvement; does not accept the status quo
• Shows the courage to take unpopular stands
• Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
• Gathers relevant information before making a decision
• Considers positive and negative impacts of decisions prior to making them
• Takes decisions with an eye to the impact on others and on the Organization
• Proposes a course of action or makes a recommendation based on all available information
• Checks assumptions against facts
• Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
• Makes tough decisions when necessary
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or a related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.Work Experience
A minimum of fifteen years of progressively responsible experience in administration, budget, finance, human resources management, or related field is required.
Experience in managerial positions within the United Nations is desirable.
Experience in management of large teams is desirable.
Experience in more than one area of administration is desirable.
Experience in human resources management is desirable.
Exposure to advisory bodies (ACABQ and 5th Committee) and budgeting desirable.
Experience in change management and improvement are desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This position is temporarily available for six (6) months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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