United Nations Secretariat (UN)
Executive Office of the Secretary-General
Close on 12 Aug 2020
Location: New York (United States)
Grade: P-4, Mid-level Professional
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Added 1 week ago
Job Description

Org. Setting and Reporting

This temporary position is located in the Executive Office of the Secretary-General. The Financial Analyst/ Finance and Budget Officer reports to the Chief, Management and Administration Unit/Executive Officer.


Within delegated authority, the Financial Analyst/ Finance and Budget Officer will be responsible for the following duties:

Budget and Financial Management:

Takes the lead with respect to the preparation and implementation of the work programme for designated Trust Funds and/or extra-budgetary resources under area of responsibility, ensuring consistent application and observance of the UN Financial Regulations and Rules and Instructions; ensures that financial resources are utilized to implement activities in accordance with the established work plan with donor agreement and allotments issued;

Coordinates and collaborates on establishing and reviewing donor agreements ensuring compliance and agreement with UN policy and practice;

Reviews, analyzes and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements, including programme aspects, provides detailed input with respect to resources requirements for budget submission, and provides substantive reports when and as required;

Monitors and reviews the trust fund activities for area of responsibility by conducting regular and special reviews to assess progress of actual work versus the programme plan;

Manages and coordinates the production of related periodic budgetary reports as and when required and ensure reporting thereof in line with donor agreements;

Identifies priority issues and recommends courses of action particularly as they relate to regular expenditure analysis and performance monitoring of the financial resources of the Organization;

Establishes and/or reviews requirements and works with relative units of EOSG with respect to improving budget reporting systems and cost-effective utilization of program resources; provides advise and support to managers and staff on administrative matters;

Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
Streamlines internal procedures to ensure prompt administrative service delivery. Oversees a variety of processes, in implementing and monitoring support services, including procurement of supplies and services, travel, and information technology support in line with the service requirements;

Supervises and provides guidance on financial administration and management information issues and practices related to trust funds and/or extra-budgetary resources to team and clients.

Analysis and Reporting:

Gathers data, from various sources, such as the SAP Business Objects environment for Umoja BI, Qlik Sense reports, PowerBI data set and others;

Organizes, analyses, synthesizes and visualizes data information against key performance indicators and presents data in a cohesive manner.

Develops methodologies for the review and monitoring of financial information particularly those relating to internal controls and delegation of authority, including enhancing and coordinating the system for monitoring of financial resources;

Prepares data-driven analyses on expenditure performance and designs interactive reports and dashboards;

Keeps abreast of latest trends and developments in the area of assignment and provides inputs on issues as and when needed to Executive Officer, Senior Officials and colleagues in missions and elsewhere in the Secretariat;

Reviews and contributes to various papers and a variety of correspondences related to EOSG and is responsible for the review of incoming communication including draft reports, position papers and correspondence for accuracy of information and ensuring timeliness of completion; assess implications and make recommendations on possible actions, strategies and other measures to address issues of concern and to advance mandated objectives; assisting in formulating options as to how matters might be handled, and ensuring appropriate follow up, as directed;

Engages with stakeholders across the Secretariat on issues as they relate to EOSG initiatives on the review and clearance of reports and papers;

Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to financial matters, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;.

Performs other related duties as assigned.


Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Technological Awareness:
Strong data literacy and technological awareness, incl. the ability to think critically about data use-cases, outcomes, limitations and validity of information; the ability to leverage a broad range of qualitative, empirical and quantitative information; the ability to communicate information through visuals such as charts, graphs and maps. Proficient in software for data management, analysis and presentation, incl. cloud-based tools.


Advanced university degree (Master's degree or equivalent degree) in business or public administration, finance, accounting, or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in operations, finance, budget, business administration or related field is required.
Experience working in finance, accounting or business management / executive office function is required.
Experience working with donor agreements, managing trust funds and/or extra-budgetary resources is required.
Experience working with Microsoft PowerBI or similar, Python, SQL, R, as well as Microsoft Excel and PowerPoint is desirable.
Experience in data management, analytics, statistics, data visualization, reporting, and survey design is desirable.


English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for a period of 364 days. Extension will depend on availability of funding. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


About UN

The United Nations is an international organization founded in 1945. It is currently made up of 193 Member States. The mission and work of the United Nations are guided by the purposes and principles contained in its founding Charter.

Due to the powers vested in its Charter and its unique international character, the United Nations can take action on the issues confronting humanity in the 21st century, such as peace and security, climate change, sustainable development, human rights, disarmament, terrorism, humanitarian and health emergencies, gender equality, governance, food production, and more.

The UN also provides a forum for its members to express their views in the General Assembly, the Security Council, the Economic and Social Council, and other bodies and committees. By enabling dialogue between its members, and by hosting negotiations, the Organization has become a mechanism for governments to find areas of agreement and solve problems together.

The UN's Chief Administrative Officer is the Secretary-General.

The UN Secretariat comprises the Secretary-General and tens of thousands of international UN staff members who carry out the day-to-day work of the UN as mandated by the General Assembly and the Organization's other principal organs.  The Secretary-General is chief administrative officer of the Organization, appointed by the General Assembly on the recommendation of the Security Council for a five-year, renewable term. UN staff members are recruited internationally and locally, and work in duty stations and on peacekeeping missions all around the world.  But serving the cause of peace in a violent world is a dangerous occupation. Since the founding of the United Nations, hundreds of brave men and women have given their lives in its service.

The UN system, also known unofficially as the "UN family", is made up of the UN itself and many affiliated programmes, funds, and specialized agencies, all with their own membership, leadership, and budget.  The programmes and funds are financed through voluntary rather than assessed contributions. The Specialized Agencies are independent international organizations funded by both voluntary and assessed contributions.