Warehouse Assistant - Trincomalee
Save the Children International (Save the Children)
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Added 2 weeks ago
Job Description

ROLE PURPOSE:  S/he will be responsible for the day-to-day maintenance of the district warehouse.  The Warehouse Assistant will support the Warehouse Manager in upkeep and caretaking of the commodity, including maintain commodity stacks, keeping a clean and hygienic space, and assisting with accurate commodity reporting including loss reporting as per donor/SC policies.  The Warehouse Assistant will also support the Commodity Officer and Joint Sourcing Group Officer during commodity distributions.

KEY AREAS OF ACCOUNTABILITY:

As a member of the PALAM/A Team, this position’s role is to:

General Warehouse Management

  • Assist with the organization and space layout within the warehouse
  • Ensure proper, safe stacking and storage commodities.
  • Work to keep a clean and safe warehouse and the surrounding environment
  • Report damaged, lost or gained commodity to Warehouse Manager
  • Supervise the work of tally clerk(s), cleaners, labor crew assistants, etc. to ensure high performance standard
  • Conduct physical inventory count on a weekly basis
  • Work in collaboration with warehouse Officer on effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.

Commodity Reporting

  • Support Warehouse Manager in the receipt and dispatch commodities to ensure accurate recording, accounting and reporting is available at all times to support decision making
  • Input warehouse transactions data into Commodity, Tracking, Reporting and Accounting (CTRA) software for timely reporting
  • Support Warehouse Manager in preparing and filing documents for audits
  • Ensure all ledgers and stack cards are timely and accurately updated
  • Actively contribute to the review of Save the Children warehouse standards and procedures, to support efficiency
  • Perform any other duties or tasks as delegated or assigned by your supervisor

Transport and Delivery of Commodities

  • Support the Warehouse Manager in monitoring and verifying the activities of 3rd party transporters to limit commodity loss or diversion during dispatch to schools from SC (sub-) warehouses.
  • Accompany Transport vehicles to JSG Distribution Sites to observe off-loading and paperwork collection (requires motorbike license)
  • Ensure the correct quantity of commodities arrives to each JSG detailed in the delivery order and that the commodity is in good condition.
  • Facilitate and document receipts of food items from transporters to the JSG officials
  • Clearly document any damaged commodities resulting from transportation in a manner that will allow for easy reconstruction of events and allow for SC to recoup any financial losses from the transporter.

QUALIFICATIONS AND EXPERIENCE

Essential

  • Minimum education, degree in business related qualification
  • Prior experience in humanitarian or international development programming with at least 2 years’ field experience in school feeding or development food assistance warehousing/commodity management
  • Understanding of transportation and distribution best-practices
  • Ability to collect data and compile accurate reports documenting commodity handling and distribution details
  • Good communication skills with the rural community members, local and traditional leaders, good planning, reporting functions.   
  • Understanding of basic risk management practices
  • Experience working in a remote area
  • Excellent written and spoken English
  • Experience of Excel and other specialist stock tracking software.
  • Have excellent numeracy, literacy and organizational skills

Desirable:

  • Previous experience in WFP, USDA or USAID/FFP school feeding programmes
  • Understanding of basic supply chain principles
  • Competence in Microsoft Office

About Save the Children

WE BELIEVE EVERY CHILD DESERVES A FUTURE.

Around the world, too many children start life at a disadvantage simply because of who they are and where they come from.

Millions of children are dying from preventable causes, face poverty, violence, disease and hunger. They are caught up in war zones and disasters they did nothing to create. And they are denied an education and other basic rights owed to them.

All children deserve better.

We champion the rights and interests of children worldwide, putting the most vulnerable children first.

With 25,000 dedicated staff across 120 countries, we respond to major emergencies, deliver innovative development programmes, and ensure children's voices are heard through our campaigning to build a better future for and with children.

ACCELERATING PROGRESS FOR CHILDREN

Our ambition for 2030 is to create a world in which all children:

  • Survive: No child dies from preventable causes before their fifth birthday
  • Learn: All children learn from a quality basic education
  • Are Protected: Violence against children is no longer tolerated.

Our bold ambition builds on 100 years' experience of bringing communities, civil society, governments, businesses and donors together to achieve lasting change for children.

We believe this is the only way that we can inspire real progress and breakthroughs in the way the world treats children.

OUR STRUCTURE

We are a global membership organisation, made up of Save the Children International and 29 national members.

We share one name, one strategy and one ambition for all children to survive, learn and be protected.