Program Officer II, Education Quality
FHI 360 (FHI 360)
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Added 2 weeks ago
Job Description

POSITION OVERVIEW

The Program Officer II, Education Quality provides administrative, financial, programmatic, logistical and other operational support to Spanish-speaking education programs, in addition to some communications support, and technical assistance. The position will support projects including but not limited to the Advance Program and will contribute to business development efforts for the Global Education team as needed.

JOB SUMMARY/MAJOR RESPONSIBILITIES:

Project Management

  • Provides project management support to teams in the field and liaises with internal units at headquarters to ensure smooth project operations in the areas of project start-up, procurement (Costpoint), accounting, travel, human resources, contracts, information technology, and finance.
  • Assists with the recruitment and hiring of consultants. This includes coordination and posting of scopes of work, coordinating consultant selection processes in compliance with FHI 360 polices, obtaining procurement approval and issuing consultant agreements, initiating travel, accepting final deliverables and processing consultant invoices.
  • Supports the development and management of sub-agreements with local and international partner organizations, including drafting memos of negotiation, contractual documents, scopes of work, and other relevant attachments in coordination with CMS and project teams.
  • Works with project director, program officers, and finance manager to assist with management of awards, contracts, and sub-awards by developing project tracking tools, processing vendor invoices and subcontractor payments, and expediting contract actions.
  • Coordinates travel arrangements and logistics for project staff across education projects. Helps to facilitate expatriate staff/dependent travel and posting/repatriation, including shipping and storage of household effects, processing of travel documents, international insurance coverage, general logistics, and employee benefits. Additionally, assists with the management of allowances for expatriates, including processing of expense authorization for Annual Travel Leave, expense reimbursement, etc.
  • Maintains proper filing systems, both electronic and hard copies, in accordance with FHI 360 policy.  
  • Serves as liaison with partner organizations as necessary.
  • Helps to train staff members in both the field and home office on FHI 360 policies, procedures, systems, and regulations.
  • Provides operational support to the Global Education Department as needed by coordinating Global Education meetings, among other tasks.

Technical, Communications, and Business Development

  • Works directly with project manager(s) to contribute to development and monitoring or work plans and budgets and supports the writing, review, and/or translation of project reports and presentations as needed.
  • Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners as needed.
  • Assists with regular reviews and updates to project web site(s), SharePoint site(s), and other communications materials.
  • Assists with business development efforts, including data gathering and research, formatting and editing of documents, writing sections of proposals, and other related tasks.
  • Tracks education business development opportunities
  • Performs other job-related duties as assigned.

QUALIFICATIONS:

  • Bachelor’s Degree or its international equivalent in international affairs, political science, sociology, education, or other field related to international/human development.
  • A minimum of 5-8 years of experience with program management and US government rules and regulations.
  • Experience managing complex tasks within fixed time frames.
  • Articulate and professional and able to communicate in a clear, positive fashion with clients and staff. Strong writing skills required.
  • Must be able to read, write, and speak fluent English and Spanish.
  • Prior work experience in a non-governmental organization (NGO), government agency, or private organization preferred.
  • Proficiency with Microsoft Office Suite.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
 

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.
 

About FHI 360

FHI 360 is an international nonprofit working to improve the health and well-being of people in the United States and around the world.

We partner with governments, the private sector and civil society to bring about positive social change and to provide lifesaving health care, quality education and opportunities for meaningful economic participation. We do this by using research and evidence to design and deliver innovative programs that change behaviors, increase access to services and improve lives. 

Our staff of more than 4,000 professionals work in more than 60 countries. Their diverse technical expertise and deep understanding of local conditions provide a 360-degree perspective that allows us to develop customized responses to the toughest human development challenges.