FHI 360’s National Center on Program Management and Fiscal Operations (PMFO) project, funded by Office of Head Start (OHS) as a sub-award from the University of Massachusetts Donahue Institute (UMDI), will work closely with OHS and UMDI, to ensure that all Head Start/Early Head Start (HS/EHS) agencies have access to current, high-quality and evidence-based information, resources, and T/TA to support program management, leadership, governance and fiscal operations. The PMFO Fiscal T/TA Specialist will enhance Head Start Regional Grantee Specialists’ and grantee staff’s knowledge of fiscal operations through the provision of T/TA related to fiscal management via various means including virtual technology, telephone consultations, national and regional onsite events.
The PMFO Fiscal T/TA Specialist will provide T/TA of fiscal management in the following areas:
- Financial management systems (control and accountability of all funds, property and assets).
- Contracts, agreements, memoranda of understanding, and cost sharing agreements.
- Documentation of financial records and transactions and financial reporting to funding sources, governing body, Policy Council, and Program Directors/Managers and the local community.
- Cost principles, administrative costs, cost allocation, and federal/non-federal share.
- Implementation of the Uniform Guidance, the Head Start Program Performance Standards and the Head Start Act into written fiscal policies and procedures at the grantee level.
- Wage structures, wage comparability studies, and COLAs.
- Internal controls, budgets and budget development.
- Facilities, materials, and equipment and valuation of donated space.
- Resources that build fiscal capacity (managing multiple funding sources, financials audits, corrections to audit findings, etc.).
- Submission of bills, time sheet preparation and activity reports, voucher submission, nonfederal match, employee evaluations, evaluating facilities.
- Resources that monitor regulatory impact, forecast trends, identify relevant data, gather and aggregate information, etc.
- Policy and statutory requirements and understanding federal Head Start Monitoring protocols.
- Audits and selection of auditor.
The PMFO Fiscal T/TA Specialist is responsible for developing resources and delivering PMFO Fiscal T/TA in collaboration with other Fiscal T/TA Specialists.
- The PMFO Fiscal T/TA Specialist is responsible for taking the lead on developing fiscal resources in a team setting and individually.
- The PMFO Fiscal T/TA Specialist is responsible for meeting established deadlines for material and resource development.
- Work closely with the Fiscal Team Leader and Fiscal Consultant Initiative (FCI) Coordinator to provide seamless delivery of Fiscal T/TA.
- Communicate with appropriate Program Specialists and other Regional Office staff who work with grantees.
- Participate in Regional Office meetings, including FCI meetings as scheduled, regarding status of grantees.
- Travel, nationally, as requested by the Director, and Assistant Director, and as needed to deliver presentations at professional meetings and conferences.
- Support implementation of evaluation activities and ensure that all documentation and reporting is complete.
- Participate in regular monthly virtual and occasional on-site team meetings of PMFO team
- Assist in responding to requests for fiscal T/TA from OHS, their T/TA systems, States/Territories/Tribes, and other stakeholders.
- Participate in fiscal materials development, identify gaps in current materials, and participate in the dissemination of resources on fiscal issues.
- Assist in the preparation of monthly and other reports by providing input on progress indicators/outcomes.
- Communicate in-person and via web-based/virtual forums.
- Ability to work effectively and collaboratively with colleagues within and across a matrix organization.
- Ability to work effectively and collaboratively with other Head Start National Center staff and organizations.
- CPA or a Bachelor’s degree (Master’s preferred) in business administration, public administration, or a related field.
- 5+ years of senior management and fiscal experience with HS/EHS, OHS Regional T/TA system, early childhood field, and/or nonprofit agency.
- 5+ years of experience providing fiscal T/TA to non-profit leadership teams and/or Boards of Directors.
- Strong knowledge of and experience with HS/EHS, child care programs and systems, and/or the HS Program Performance Standards at state and local levels.
- Experience with the new Uniform Administrative Requirements, cost Principles and Audit Requirements for Federal Awards (45 CFR Part 75).
- Experience and knowledge of the Head Start Program Performance Standards and the Head Start Act as it relates to fiscal management of Head Start/Early Head Start programs.
- Experience and knowledge of the Head Start Program Performance Standards as it relates to Part 1303—Financial and Administrative Requirements Subpart E Facilities
- Expertise in Facilities Management is a plus.
- Excellent skills and experience planning, coordinating, and providing individualized fiscal T/TA.
- Excellent public speaking, group facilitation, and writing skills.
- Effective T/TA skills and knowledge of adult learning, leadership, reflective practice and team processing.
- Strong interpersonal and collaboration skills; successful experience working with diverse groups.
- Ability to establish priorities, work independently, and proceed with objectives without supervision.
- Proficient in the use of Microsoft Office, particularly Word, Excel and Powerpoint Strong organizational skills and the ability to manage multiple responsibilities effectively.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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About FHI 360
FHI 360 is an international nonprofit working to improve the health and well-being of people in the United States and around the world.
We partner with governments, the private sector and civil society to bring about positive social change and to provide lifesaving health care, quality education and opportunities for meaningful economic participation. We do this by using research and evidence to design and deliver innovative programs that change behaviors, increase access to services and improve lives.
Our staff of more than 4,000 professionals work in more than 60 countries. Their diverse technical expertise and deep understanding of local conditions provide a 360-degree perspective that allows us to develop customized responses to the toughest human development challenges.