Senior Programme Associate-SPI
United Nations Development Programme (UNDP)
Close on 10 Aug 2020
Location: Islamabad (Pakistan)
Grade: SB3, Associate
C Hardship
4.0
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Added 1 week ago
Job Description
Background

The United Nations Office on Drugs and Crime (UNODC) Country Office for Pakistan (COPAK) is tasked with assisting Pakistan through its Country Programme (CP) 2016-19 with a focus on needs related to illicit trafficking and border management, criminal justice and drug demand reduction and HIV/AIDS. The Sub-Programme 1 (SP1) – “Illicit Trafficking and Border Management” of UNODC COPAK’s Country Programme II (CPII) with focus on helping law enforcement agencies (LEAs) provide a secure environment for the people of Pakistan, free from illicit trafficking, migrant smuggling, and other transnational organized crime (TOC) related activities. It provides technical assistance to the Pakistani LEAs in the field of counter-narcotics (CN); Trafficking in Persons and Smuggling of Migrants; financial investigations, smuggling of contraband and other border management issues.

SP1 is designed to focus in areas of illicit narcotic trafficking, precursor diversion, border management, human trafficking, transnational organized crime and cybercrime, while ensuring incorporation of gender sensitivities and human rights are embedded within the programme activities. Sub Programme -1 deals with series of activities including programme planning, managing trainings, providing equipment, organising high profile conferences, international meetings, compiling data on trends and monitoring and evaluation. All these activities are designed to increase the capacities of government agencies and other stakeholders.

COPAK requires the services of Senior Programme Associate - SPI to support and assist Programme staff for effectively deliver high quality outputs and products under Sub Progamme 1.

Duties and Responsibilities


The Sub-Programme Associate will undertake the following duties and responsibilities:

• Carrying out all the administrative activities in support of Sub-Programme implementation along with assisting in logistical arrangements for meetings, training, round tables and conferences;
• Maintain liaison with the Procurement Unit for managing events, initiate travel of participants and staff in UMOJA to make their travel arrangements;
• Assist the Programme Staff in development of concept notes in the context of budget fore casting.
• Manage financial tasks related to travel and accommodation expenses of the participants;
• Prepare materials for event, including proofreading and translating documents, printing and distributing agendas, training materials, folders, banners, name tags and plates;
• Prepare, distribute and collect registration, assessment and feedback forms;
• Develop and maintain a checklist of tasks and requirements for the proper management of events;
• Maintain an updated schedule of events;
• Maintain the strong liaison with national and international Law Enforcement agencies.
• Keep strong follow up with government counterparts for the nomination of national and international events.
• Coordination with the government counterparts and consultants to collect HR mini master form to get them register in UMOJA.
• Submit the travel expense report in UMOJA for the closure of travel along with reimbursement of DSA if required.
• Coordination with other UNODC offices around the globe for events and meetings.
• Preparing purchase requisitions for procurement in consultation with SP I team and assist procurement department to invite quotations and make comparison statements related to these procurements;
• Creation of SES in UMOJA after the completion of services.
• Keep close coordination with finance for the payments of consultants and vendors.
• Undertaking administrative follow-up with national and international partners;
• Acquisition of budget expense sheet for further planning;
• Maintaining financial records for project accounts; Identifying funding gaps in relation to planned outputs and proposes actions to mitigate delays;
• Assisting in calculating and compiling costs estimates and projected budget requirements and preparation of budget statements;
• Providing support in carrying out routine budget revisions;
• Keeping the finance columns of activity and task tool SmartSheet up-to-date with accurate financial data;
• Ensuring that deadlines for reports are met; creating financial reports as required and ensure scheduled reports are delivered on time;
• Maintaining individual project and outcome files;

Competencies

Excellent verbal and written communication skills in English.
Previous experience in project management and implementation.
Knowledge and experience working with the Government of Pakistan.
Previous experience with UN agency is an asset.
Ability to work under pressure and to tight deadlines

Required Skills and Experience

Education:

Higher Secondary School Certificate is required. However, Bachelor’s degree in the field of development studies, public administration, business administration, political science, international relations

Experience:
8 years experience in similar sector.

Disclaimer

Please Note: HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates may be required to present HEC attested degrees.
Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment, orii) Foreign degree Equivalence Letter from HEC.
UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)
United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants bank accounts
"UNDP has zero tolerance towards Sexual Harassment (SH) and Sexual Exploitation & Abuse (SEA)”.

About UNDP
The United Nations Development Programme (UNDP) is the United Nations' global development network.  UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

This is a critical time for the world. At UNDP, we see this period as a huge opportunity to advance the global sustainable development agenda. In September 2015, world leaders adopted the 2030 Agenda for Sustainable Development to end poverty, protect the planet and ensure that all people enjoy peace and prosperity. UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the Sustainable Development Goals, or Global Goals, which will guide global development priorities through 2030.