Program Assistant
International Finance Corporation (IFC)
Closed on 7 Aug 2020
Location: United States
Grade: GC, General Support
H Hardship
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Added 2 weeks ago
Job Description

Description

IFC—a sister organization of the World Bank and member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2019, we invested more than $19 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity. For more information, visit www.ifc.org

The Latin America and the Caribbean Core Infrastructure Investment Unit, an open and dynamic unit which supervises approximately 70 clients, is seeking for a Program Assistant to join our team. The position is based in Washington D.C.

Roles and Responsibilities :

The Program Assistant will need to coordinate extensively with service units and liaise frequently with team members both at headquarters and in the field, as well as with external counterparts. He/she may also be assigned responsibility for some aspect of the unit's administrative functions. Some of these functions are performed regularly and substantially in more than one language, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English, Spanish.

Program Assistant should be a results-oriented team player who is adaptable to changing business needs and capable of contributing to the Unit’s effectiveness and success. In addition, he/she should be dynamic and resourceful and have excellent organizational skills, a proactive approach, and strong attention to detail.

As part of the Administrative and Client Support (ACS) team the candidate will:

• Provide a wide range of office support to the IFC INFRA regional team and management to make a significant contribution to the achievement of the unit work program.
• Provide specialized support for database management, task management, major event planning and logistics, travel arrangements, editorial assistance, etc.
• Coordinate the team meetings, events and ensure effective participation of staff via audio and webex connections.
• Coordinate team schedules taking priorities into account, monitoring changes, and communicating the information to appropriate staff, including officials or clients outside the World Bank Group.
• Independently undertake diverse and complex work assignments, interpreting existing procedures and processes and application to assist with the implementation of the unit work program.
• Draft, edit and translate routine correspondence applying effective proofreading and grammar skills in English with high quality and writing standards.
• Coordinate procurement and purchasing of office supplies, goods and services.
• Maintain accurate and efficient filing (paper and electronic).
• Provide back up support to other ACS staff during absences or peak periods.

Selection Criteria

• High School degree with 7 years of relevant experience;
• Previous work experience in a broad range of secretarial, administrative, logistics, finance duties;
• Experience in an international organization, private sector and/or knowledge of the World Bank Group procedures and tools would be a plus;
• Demonstrated initiative and resourcefulness; exercise good judgment in handling confidential and sensitive information;
• Excellent communications skills, both oral and written, in English and Spanish with ability to interact with stakeholders at all levels;
• Proficient computer skills, particularly Microsoft Office (Word, Excel, Power Point) and Internet applications;
• Sound knowledge of Bank’s software applications and systems such as SAP, TravelWeb, Admin Portal, WBDocs, Compass, etc.
• Effective time management and organizational skills;
• Ability to produce high-quality work under pressure;
• Committed team player with demonstrated inter-personal skills and ability to work effectively in a multicultural environment;
• Strong client service orientation with an openness to feed-back and new ideas;
• Ability to adjust to changing business needs by continuous learning/training and produce high-quality work under pressure.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.

About IFC

The International Finance Corporation is an international financial institution that offers investment, advisory, and asset-management services to encourage private-sector development in developing countries.

IFC—a sister organization of the World Bank and member of the World Bank Group—is the largest global development institution focused exclusively on the private sector in developing countries. The Bank Group has set two goals for the world to achieve by 2030: end extreme poverty and promote shared prosperity in every country.

IFC leverages its products and services—as well as products and services of other institutions across the World Bank Group—to create markets that address the biggest development challenges of our time. 

IFC is a leading mobilizer of third-party resources for projects. Our willingness to engage in difficult environments and our leadership in crowding-in private finance enable us to extend our footprint and have a development impact well beyond our direct resources.