Administration Clerk- Data Assistance
United Nations Office for Project Services (UNOPS)
Closed on 6 Aug 2020
Location: Cartagena (Colombia)
Grade: LICA-3, General Support
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Added 2 months ago
Job Description

UNOPS Background

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.


WEC background

UNOPS Water and Energy Cluster (WEC) supports the design and management of multi-stakeholder initiatives by providing services in financial and grant management, procurement, human resources, and project management.

The cluster has supported projects in the areas of water resource management, climate change adaptation, mitigation and transparency, energy access and distribution and environmental conservation under the Paris Agreement. The WEC has also supported operations and financial management services, in Vienna, the rest of the ECR region and beyond.

The main partners include UN agencies, bilateral agreements (with the Nordics, Germany, and Italy ), the Green Climate Fund and several NGOs (such as CIFF and CWF).

The UNDP/GEF “CLME+ Project”

The Caribbean and North Brazil Shelf Large Marine Ecosystems (jointly referred to as CLME+) are two of the world’s 66 Large Marine Ecosystems. Together, they cover a total marine area of ± 4.4 million km2. This vast marine space is a major contributor to regional socio-economic development and is key to many globally important ecological processes. The CLME+ region is bordered by over 35 States and Territories, and is therefore considered one of the most geopolitically diverse and complex marine regions in the world.

A US$ 12,5 million grant was released by the Global Environment Facility (GEF) -through the United Nations Development Programme (UNDP)- to support the execution of a new 5-year Project (the “CLME+ Project”; 2015-2021). This project is seeking to catalyze the implementation of the larger 10-year, region-wide“CLME+ 10-year Strategic Action Programme (SAP) which provides Governments and Intergovernmental Organisations (IGOs) with a roadmap to reverse degradation of the marine environment and to secure its important resource base. The SAP had been endorsed at the political level by 35 Ministers representing 25 countries and 6 overseas territories from the region.

The Administration Clerk will report directly to the Operations and Finances Manager, under the supervision of the Project Regional Coordinator. The incumbent is responsible for:

Administrative support

  • Provide administrative support to the team in gathering and compiling related documents needed to keep the knowledge management platform up to date, draft ToR, meeting report and other related forms or documents.

  • Provide administrative support to the supervisor in organizing meetings (including organizing venue and providing participants with access to meeting materials).

Data collection and information management

  • Assist in collecting data and information on implementation plans and systematically archive them for future reference

  • Provide data collection support to the internal stakeholders in charge of preparing the implementation plan.

  • Assist in retrieving data and information and provide these to the supervisor and/or internal stakeholders as and when requested.


Education and Experience
  • Secondary education required.
  • Minimum of three (3) years of experience in the administration, project management support or related fields in combination with high school diploma is required.

    Experience in project management assistance is preferred;
  • Prior experience in report writing is an asset;
  • Experience in data collection is an advantage;
  • Have good digital competence, writing and drawing skills.
Language Skills
  • Fluency in spoken and written Spanish and intermediate level in English is required.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

About UNOPS

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions. 

Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.

UNOPS is a service provider, a technical advisor and an implementer of projects. We help the UN and other partners provide peace and security, humanitarian and development solutions.

Our mission

Our mission is to help people build better lives and countries achieve peace and sustainable development. 

Our vision 

Our vision is a world where people can live full lives supported by appropriate, sustainable and resilient infrastructure and by the efficient, transparent use of public resources in procurement and project management.

Our purpose

We help people build better lives and countries achieve peace and sustainable development.

We bring to this task the values and principles of the United Nations and the innovation, boldness, speed and efficiency of a self-financed institution. 

We bring the highest international standards to what we do, while respecting local contexts. We do this as our contribution to tackling the huge challenges of the 21st century.

We provide practical solutions to assist our partners to save lives, protect people and their rights, and to build a better world. 

We aspire to be a leader in the efforts to channel private sector investments for social and environmental impact while addressing the immense needs for sustainable development. 

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. 

We are passionate about quality: In our people and in what we do. 

We earn the trust of those we work with by caring about what they value, and by delivering on our promise to always act in the service of people in need.