FINANCE AND BUDGET OFFICER
United Nations Environment Programme (UNEP)
United Nations Environment Programme
Close on 30 Aug 2020
Location: Nairobi (Kenya)
Grade: P-4, Mid-level Professional
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Added 2 weeks ago
Job Description

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UNEP, Corporate Services Division, Budget Unit in Nairobi. Under the direct supervision of the Head of Budget Unit, the incumbent will be responsible for the following duties:

Responsibilities

Medium-term plan:
• Reviews, analyses and finalizes the preparation of the medium-term strategy and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies including UNEA and the General Assembly.
• Provides substantive support to relevant intergovernmental and expert bodies in their review of the medium-term strategy and its revisions; secures approval from UNEA and the General Assembly.
• Ensure legislative mandates are accurately translated into program budgets.

Budget preparation:
• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) the divisions and regional offices, including programmatic aspects; (b) ensure compliance with the medium-term strategy and other legislative mandates.
• Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyzes and finalizes program budget/financial implications to the Security Council statements in light of additional mandates.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from UNEA and the General Assembly.
• Lead the yearly allocation process for core financial resources and their deliberations through the Budget Steering Committee.

Budget administration:
• Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Administers and monitors extra-budgetary resources pertaining to Norway, Sida, and other corporate agreements as assigned by the Director of Corporate Services Division. Reviews draft agreements and cost plans, support the allocation of the yearly contributions, ensures allotments are recorded in the ERP system against approved projects and initiatives, monitor and follow up on expenditures including monthly review of outstanding commitments, timely closure of the associated grants, reporting the financial reports to the donors, while ensuring compliance with regulations and rules and established policies and procedures.
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Prepare periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UNEP Senior Management as well as to the Committee of Permanent Representatives (CPR).
• Manage approved staffing table for Corporate Services Division, Executive Office, and Evaluation office.
• Prepare monthly post incumbency reports and update the positions' cost distribution in Umoja Organization Management to ensure correct coding blocks are charged.
• Provides substantive support to relevant intergovernmental and expert bodies.

General:
• Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
• Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• Incumbent may be asked to perform other related duties.

Competencies

PROFESSIONALISM: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible work experience in finance, administration, budget, business administration or a related area, is required.
Proven working experience with the Enterprise Resource Platform (ERP) systems, (e.g.,UMOJA) is required.
Strong qualitative research and analytical skills are highly desirable.
Experience with management reports and use of reports in Business Intelligence is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship fluency in oral and written English is required. Knowledge of another UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is open for recruitment for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

About UNEP

The United Nations Environment Programme (UN Environment or UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

Our mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.

UN Environment categorizes its work into seven broad thematic areas: climate change, disasters and conflicts, ecosystem management, environmental governance, chemicals and waste, resource efficiency, and environment under review. In all of our work, we maintain our overarching commitment to sustainability. 

UN Environment also hosts the secretariats of many critical multilateral environmental agreements and research bodies, bringing together nations and the environmental community to tackle the greatest challenges of our time. These include the following:

  • The Convention on Biological Diversity¬†
  • The Convention on International Trade in Endangered Species of Wild Fauna and Flora
  • The Minamata Convention on Mercury
  • The Basel, Rotterdam and Stockholm Conventions
  • The Vienna Convention for the Protection of Ozone Layer and the Montreal Protocol
  • The Convention on Migratory Species
  • The Carpathian Convention
  • The Bamako Convention
  • The Tehran Convention¬†