Staff Administration Assistant (GS-4)
Organisation for the Prohibition of Chemical Weapons (OPCW)
Grade: GS-4, General Support
Occupations: General Support
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Added 1 month ago
Job Description

General Information

  • Contract Type
    Fixed-term General Service
  • Grade
  • Net Salary
    37, 839
  • Closing Date


Job Summary

We are looking for an ambitious Staff Administration Assistant to join the Human Resources team. Your role will be extremely important as you will be responsible for creating a positive employee experience throughout the tenure of staff members by providing high quality advice and services related to benefits and entitlements of employees.

Main Responsibilities

The Staff Administration Assistant will be responsible for the administration of the coming-on-board process for new staff members relating to their travel, benefits and entitlements. This position will also require strict confidentiality with highly sensitive employee information. The successful candidate will conduct yearly dependency reviews in line with the applicable legal framework of the OPCW to ensure and maintain up-to-date information from staff members relevant for their benefits. This role will involve maintenance of personnel files, HR databases as well as absence management by carrying out leave audits twice a year. This role requires strong communication and analytical skills to provide excellent customer service and develop a positive rapport with staff. Strong organisational and time management skills will be required in order to manage multiple priorities in a fast-paced deadline driven environment.

Finally, you will act as focal point for the OPCW Internship Programme, including preparing internship packages, inducting new interns, answering queries of interns related to their internship package, and preparing separation documentation at the end of internships.

To view the complete job outline, please click here.

Qualifications and Experience


You should have a high school diploma or equivalent diploma of higher secondary education.

Desirable: Additional training/courses from a recognised educational institution in the area of personnel administration.

Knowledge and Experience

Make sure you have at least 3 years of related experience, with one year in the area of human resources and demonstrated experience in a customer-servicing role.

Desirable: Previous work experience within an international organisation and experience in the area of UN benefits and entitlements are highly desirable.

Skills and Competencies

To succeed in this role you will need the following skills and competencies:

  • Basic problem-solving skills;
  • Flexibility and ability to work steadily with several ongoing tasks;
  • Detail orientation;
  • Tact, accuracy, and discretion;
  • Work independently following established rules and procedures;
  • Focus on collaborative team work within a supportive environment;
  • Customer service orientation;
  • Commitment to continuous learning;
  • Good interpersonal skills and ability to work harmoniously in a multi-cultural environment;
  • Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases as well as a working knowledge of an ERP or related HR system.


Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

Staff members in the General Services category are normally recruited and paid on a local basis.

This appointment is for the duration of two years, with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.

General Terms and Conditions

Important notice for applicants who are currently insured under the Dutch Social Security system

Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.

About OPCW

Working together for a world free of chemical weapons

The Organisation for the Prohibition of Chemical Weapons (OPCW) is the implementing body for the Chemical Weapons Convention, which entered into force on 29 April 1997. The OPCW, with its 193 Member States, oversees the global endeavour to permanently and verifiably eliminate chemical weapons.

Our Goal

OPCW Member States share the collective goal of preventing chemistry from ever again being used for warfare, thereby strengthening international security. To this end, the Convention contains four key provisions:

  • Demilitarisation: Destroying all existing chemical weapons under international verification by the OPCW.
  • Industry:  Monitoring chemical industry to prevent chemical weapons from re-emerging.
  • Emergency: Providing assistance and protection to States Parties against chemical threats.
  • Chemistry for Peace: Fostering international cooperation to strengthen implementation of the Convention and promote the peaceful use of chemistry.

OPCW by the Numbers

193 States committed to the Chemical Weapons Convention • 98% of the global population live under the protection of the Convention • 96% of the chemical weapons stockpiles declared by possessor States have been verifiably destroyed.