UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, the UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
In line with the global UN Women Strategic Plan (2018-2021), the Indonesia office focuses on the establishment and implementation of comprehensive and dynamic sets of norms, policies and standards on gender equality and the empowerment of all women and girls and the reduction of violence against women migrant workers through the Safe and Fair (SAF) Program. The SAF Program, implemented in partnership with ILO, supports the Government and Civil Society Organizations to utilize a gender responsive as well as rights and victim-based approach to prevent and respond to violence against women migrant workers and to provide women’s access to a safe and fair migration.
Against this background, the Safe and Fair Program Unit in UN Women Indonesia is seeking to recruit a Consultant to provide the required program administrative and management support to facilitate efficient organization, filing and monitoring of key documents and information in the office. Further details of the expected roles and responsibilities for the consultant are found below.
Under the guidance and supervision of the National Program Officer – EVAW and Migration, the consultant will support the Program team especially but not limited to :
Support in the preparation of work plans, budgets, and procurement and implementation arrangements
Provide technical guidance to partners and executing agencies on routine delivery and reporting on supported activities and finances;
Review data generated by the project team for the website and internal data management systems;
2. Provide administrative support to the financial management of the Project Unit
Support the Project Unit in preparing documents for Atlas requirement.
Provide administrative support in monitoring budget preparation and the finances of the project; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers;
Process payment for consultants;
Maintain internal expenditures control system;
Assist in the preparation and follow up of cost-recovery bills in Atlas.
3. Provide administrative support to the Project Unit
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Project Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Ensuring proper logo usage and follow branding guideline;
Support the Project Unit in translating and editing documents/knowledge products;
4. To undertake other tasks as may reasonably be required as informed by UN Women
I. Key Expected Outputs and Timelines
13 Target dates
(starting date 13 July 2020)
Submission of report on all activities in supporting the SAF Program during month July 2020 in line with request and feedback from UN Women
31 July 2020
Submission of report on all activities in supporting the SAF Program during month August 2020 in line with request and feedback from UN Women
31 August 2020
Duration of Assignment and Duty Station:
The consultant will be home-based working from July 13 – August 31, 2020.
Respect for Diversity
Awareness and Sensitivity Regarding Gender Issues
Creative Problem Solving
Leading by Example
Good knowledge of programme and project management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.
Applications will be evaluated based on the cumulative analysis.
A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.
Technical qualification evaluation criteria
The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:
Technical Evaluation Criteria
• Bachelor’s degree in economics, public administration or other relevant social sciences studies;
• Master’s degree will be an advantage;
B) Experience and skills
• Minimum 5 years of relevant work experience in program administrative support, and/or project monitoring and reporting;
• Experience working for UN Women, and/or other UN Agencies is highly desirable;
• Good knowledge of gender issues, violence against women and trafficking is an asset.
• Knowledge of UN Women and/or other UN corporate monitoring tools (ATLAS, Results Management System, Sharepoint, etc.) is an advantage;
C} Language and report writing skills
Total Obtainable Score
Only the candidates who have attained a minimum of 70% of total points will be considered as technically qualified candidates who may be contacted for validation interview.
Submission of application
The submission package includes:
Applications without financial proposal will be treated as incomplete and will not be considered for further assessment.
Payments for this consultancy will be based on the achievement of each deliverables and certification that each has been satisfactorily completed.
UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.
UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to ensure that the standards are effectively implemented and truly benefit women and girls worldwide. It works globally to make the vision of the Sustainable Development Goals a reality for women and girls and stands behind women’s equal participation in all aspects of life, focusing on four strategic priorities:
Women lead, participate in and benefit equally from governance systems
Women have income security, decent work and economic autonomy
All women and girls live a life free from all forms of violence
Women and girls contribute to and have greater influence in building sustainable peace and resilience, and benefit equally from the prevention of natural disasters and conflicts and humanitarian action
UN Women also coordinates and promotes the UN system’s work in advancing gender equality, and in all deliberations and agreements linked to the 2030 Agenda. The entity works to position gender equality as fundamental to the Sustainable Development Goals, and a more inclusive world.