Finance & Admin Officer - (National Position)
Plan International (Plan International)
Location: Monrovia (Liberia), Monrovia (United States)
D Hardship
Non-Family
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Added 1 week ago
Job Description

Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children's rights and equality for girls. We motivate our people and partners to:

  • empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
  • drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
  • work with children and communities to prepare for and respond to crises, and to overcome adversity
  • support the safe and successful progression of children from birth to adulthood

Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!

As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a new country strategy which will for the next five years (2019 to 2024) focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment.

Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country.

This is a Local position. Need two (2) Finance & Admin Officers.

Summary of the position:

Ensure that all Plan’s financial operations are conducted as per the prescriptions of the Operations Manual (OM). Whenever there is an exception adequate explanation should be provided and approved by appropriate management level. And ensure that all payments are accurate and processed on a timely manner.

Roles and Responsibilities:

Financial Reports:

  • Participate in the preparation of Country’s annual budget and Year-end report.
  • Maintain and update Log book and Sub ledger for all advances, deposits, prepaid expenses, etc. regularly.

Payment:

  • Prepares Journal Voucher
  • Reviews PC vouchers
  • Receives invoice & support (voucher package documentation) (VPD)
  • Assembles VPD
  • Prepares payment voucher (PV)
  • Prepares cheaque
  • Cancels VPD
  • Maintain files for VPD
  • Reconciles bank accounts
  • Prepares financial statements
  • Data entry to computer
  • Ensure that all vouchers are properly attached with genuine, accurate and match each other, with arithmetic calculation and proper approval as per FOB.
  • Ensure that all completed payment requests are processed in a timely manner.
  • Cancel (stamped PAID) all PV and their supporting documents.
  • Ensure that cheques are accurate and match with the supporting documents and will be signed by authorize signatories.
  • Ensure that all the cheques issued or cancelled and all the vouchers raised or cancelled are follow the requirement in FOB.
  • No cheaque issued if it is not approved by FM or by appropriate authorizer.
  • Ensure that we do not release cheaque to the payee if there is no submission of the receipt.
  • Ensure that the Receipt matches and attaches to the right payment voucher.

Payment Advance (Purchase Advance and Travel Advance):

  • Ensure that staff liquidates advance taken no time.
  • Ensure that no second advance will be given to the same staff if there is no liquidation done for the first advance.
  • Follow up with the staff and ensure that there is no over 1 month-outstanding advance on the record without a very good explanation.

Banking and Treasury:

  • Handle/keep cheaque books.
  • Control at least once in a quarter a petty cash count at CO or in a PU

Budget Compliance:

  • Participate in budget preparation
  • Provide assistance and facilitate training to other non-finance staff and budget issues.

General Ledger:

  • Enter Approved and Revised Program budget code in GL.
  • Enter all vouchers in GL on timely manner.
  • Ensure that the transactions are complete and accurate with self-explanatory and understandable description to whoever reads them.
  • Maintain GL log-book.
  • Maintain a good filing for all vouchers in the limited access area.
  • Maintain a record of vouchers borrowed by staff and ensure that they are returned and kept in the files.

Others:

  • Share good experience/practice among the team.
  • Keep Country Accountant informed of any initiative or difficulties relating to the job’s responsibilities.
  • Any other duties that may be assigned from time to time.
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Qualifications, Skills and Experience

  • Bachelor’s degree in accounting or equivalent is required.
  • Minimum 3 years relevant experience in a similar position in a comparable organization.
  • Good knowledge of local accounting practices, standards, procedures and regulation

Skills:

  • Computer literacy
  • Good knowledge of accounting software as well as Excel, Access, Word and PowerPoint.
  • Fluency in written and oral English
  • Demonstrate ability to give and receive feedback and criticism in a constructive and open way
  • A good team member.
  • Bonne écoute et bonne communicationGood listening and good communication
  • Résolution de problèmesTroubleshooting
  • Bonnes aptitudes a planifier.Good ability to plan.

Leadership Behaviours:

  • Develops learning and continuous improvement
  • Communique de maniere effectiveCommunicates effectively
  • Fait preuve d'esprit d'equipe Demonstrates team spirit

Behaviours (Plan International’s values in practice)

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Location: Monrovia & Margibi

Reports to: Monrovia -Program Finance Manager and Margibi -Malaria Program Coordinator

Grade: C1

Closing Date: July 14, 2020

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

About Plan International

Founded in 1937, Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners.

OUR PURPOSE

We strive for a just world that advances children’s rights and equality for girls.

We engage people and partners to:

  • Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.
  • Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face.
  • Work with children and communities to prepare for and respond to crises and to overcome adversity.
  • Support the safe and successful progression of children from birth to adulthood. 

OUR STRATEGY AND AMBITION

To fulfil the promise of the 2030 Global Goals, our 5-year Global Strategy is designed to deliver significant change for girls and boys, putting a special emphasis on gender equality. 

We see clear links between fulfilling children’s rights, achieving gender equality and ending child poverty. Every girl and boy has the right to be healthy, educated, protected, valued and respected in their own community and beyond. 

We support these rights from when children are born to when they reach adulthood. We work to ensure that girls and boys know their rights, and have the skills, knowledge and confidence to fulfil them. This approach inspires and empowers children and communities to create long-lasting change.

Girls have the power to change the world. Our ambition is to work beside them and together we take action so 100 million girls learn, lead, decide and thrive.

Our global advocacy work not only focuses on international policy but also ensures national governments can meaningfully implement and uphold laws that advance children’s rights and gender equality at community level.

TOGETHER, WE ARE TRANSFORMING LIVES.