Roster for IT Operations Assistant, Contract (equivalent SC/SSA level 5)
World Food Programme (WFP)
Close on 21 Jul 2020
Location: India
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Added 1 week ago
Job Description
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promote diversity and gender balance.

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WHO WE ARE LOOKING FOR: This vacancy announcement is aimed at building/maintaining a roster of IT Operations Assistant for potential recruitment.

WHAT WE OFFER: Should you be selected; you will be placed in the Roster for a period of two years and as the need arise, you may be considered for a similar future position / temporary contract. Interested candidates must be willing to work in shifts, including morning, night and weekend shifts (24/7). Please note that no additional relocation package will be provided for this position.

WORKPLACE: WFP IT Service Centre in New Delhi/Gurugram, India

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP Technology Division (TEC, formerly known as IT) is the digital business engine of the World Food Programme, providing the business with multi-pronged and resilient technical capabilities able to respond with the agility required in humanitarian operations, be they manmade or in a natural disaster setting. TEC Division continues to increase its activities to meet the constantly growing demand from the organization and implement the initiatives related to digital transformation. The Service Management branch (TECM) is a cornerstone of the WFP plan aimed at establishing, integrating, and mainstreaming the core elements of end-to-end digital business processes. Excellence in customer service, is the foundational pillar of the digital transformation. Part of the TECM is the Technology Service Centre, which enables efficient IT operations by supporting users and IT Staff worldwide, managing corporate workplace applications, implement enhancements that adapt to changes in the operational landscape and enable seamless communication and collaboration.

JOB PURPOSE

The IT Operations Assistant will work under general supervision of Service Desk/Network Coordinator to manage customer queries and escalations reaching the Service Centre. You will take responsibility for the completion of a range of Service Management processes, acting as the focal point for IT incidents and service requests requiring the interpretation of standard guidelines and practices. You will be the focal point during the rollout of new technologies in WFP offices, working with limited supervision to achieve results. You will be escalating issues across various support channels in the field and Headquarters, working with stakeholders on diverse platforms and naturally multitasking to achieve customer delight. You will also proactively identify complex support patterns and improvements, preparing amendments to existing procedures and practices to submit to your supervisors, reducing the number of issues and increasing our customers’ satisfaction. This job may involve high capacity/volume of tasks with quality focused deliverables.

KEY ACCOUNTABILITIES (not all-inclusive)
    • Undertake monitoring of IT requests using the corporate Global Service Management Tool;
    • Review Service Requests and Incidents, preparing detailed summaries of findings and recommendations; Troubleshoot issues and provide solutions to internal and external customers;
    • Roll out new solutions and hardware devices;
    • On-boarding new employees to WFP by setting-up and deploying IT hardware, providing software support, access to systems, explaining the corporate tools in use;
    • With support from senior colleagues, provide standard training to end users of technology and systems to ensure staff use standard technology and systems effectively;
    • Be responsible for managing information records such as updating web pages and statistical databases to ensure the information is current and well organised;
    • Support the development of standard material such as training documentation and web content on behalf of senior officers, to ensure staff have access to required information about Network, IT services and products;
KEY ACCOUNTABILITIES (not all-inclusive) continue
    • Suggest improvements to methods and processes in order to support the continuous improvement of IT services;
    • Respond to a variety of queries about technology and systems in order to assist WFP Staff to deliver their services;
    • Identify patterns and major incidents, reporting those to the supervisor.
    • With direction from senior colleagues, participate in projects and IT-driven initiatives as required.
    • Ensure information is up to date and accurate within inventories, databases, websites and archives in order to support senior officers in managing these systems;
    • Follow set emergency response processes and procedures as required to provide support in enabling emergency food assistance needs to be met.
    • Support Digital Assistance Services and Beneficiary Registration Systems;
    • Perform other related duties as required.
STANDARD MINIMUM QUALIFICATIONS

Education:

  • Completion of Secondary School Education.
  • Availability of relevant technical certification and/or a university degree is an advantage.

Language:

  • Fluency in oral and written English. Intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages) is desirable.
STANDARD EXPERIENCE FOR ENTRY INTO THE ROLE

At least four years of post-secondary school working experience in a similar position in a large Organisation, including experience of:

  • Resolving more complex technical issues.
  • Collaborating with managers on defining requirements for Technology,
  • Working with applications on client services standards to resolve or escalate clients’ service problems.
  • Previous experience working in a multicultural environment.

DESIRABLE ADDITIONAL EXPERIENCE
  • Working in ITIL and Agile driven Organisations.
  • Supporting Firewall’s configuration; Network routing; DNS; DHCP.
  • Supporting:
    • Microsoft Active Directory;
    • Microsoft Office 365;
    • Microsoft Windows Operating Systems (Computer and Servers);
    • Microsoft Enterprise Mobility and Security;
    • Mac computers;
    • Firewalls’ configuration;
    • Network Routing, Switching and Security;
    • DNS, DHCP.
TECHNICAL SKILLS & KNOWLEDGE
    • Ability to provide excellent first level support to users requesting help with software, hardware, telephones, printers;
    • Ability to identify support patterns, escalating those in a timely manner;
    • Knowledge of ITIL Incident, Request, Change Management concepts is desirable;
    • Certifications in ITIL, Agile, Microsoft Products (Office 365, Windows Operating Systems), Network (e.g. CISCO, Fortinet) IT Security are considered an asset.
COMPETENCIES
    • Excellent Communication skills to support users worldwide;
    • Self-motivation;
    • Ability to work with people from diverse backgrounds;
    • Teamwork;
    • Client orientation;
    • Ability to prioritise.
    • Stakeholder management.
4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Governance, Strategy and Architecture Demonstrates awareness of overall IT governance structure and system architecture development to support the process and assist in design of interaction between systems.
Change Implementation, Project management, Planning and Optimization Has basic understanding of project management principles to provide basic estimates on timing, resource utilisation and costs to facilitate the project planning process.
Technical Expertise Continuously updates one’s own knowledge about new technologies and product modifications; Is sought out for advice/expertise and recognized internally as an important technical reference.
Service Management Understands and follows the established standards and protocols for service excellence within own domain to maintain quality of delivery and high levels of customer satisfaction.
Client Management Exhibits a detailed understanding of customers’ IT requests in order to effectively address and manage internal customers ‘needs. Identifies recurrent issues to propose long-term solutions.
Procurement and Contract Management Assists in the technology selection process by collating information on vendors and/or products for evaluation against criteria.
TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type (equivalent level 5).

Only shortlisted candidates will be contacted to appear for the screening process. Written test will be used as a mode of screening. In the event your candidature is retained for an interview, you will be required to provide scanned copy of education documents as per the requirement of this roster vacancy.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

APPLICATION PROCEDURE & DEADLINE

Deadline for Applications : 21st July 2020

Go to: https://www.wfp.org/careers/job-openings , select the vacancy number Or

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=123077

Step 1: Register and create your online CV.

Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

NOTE: You must complete Step 1 and 2 for your application to be considered for this vacancy.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

REF: 123077

Fighting Hunger Worldwide

www.wfp.org

About WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments.

WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. Two-thirds of our work is in conflict-affected countries where people are three times more likely to be undernourished than those living in countries without conflict. 

At WFP, we are committed to providing a safe and respectful work environment for all our employees. We adopt a zero-tolerance approach to sexual harassment, harassment, abuse of authority and discrimination in the workplace. WFP has a clear and robust framework (HSHAPD Policy) to address and deter such behaviour. 

The World Food Programme created an Ethics Office in 2008 to ensure that all staff members observe and perform their functions with the highest standards of integrity, as required by the Charter of the United Nations, and in accordance with the Standards of Conduct for the International Civil Service.

At the same time, WFP adopted a Whistleblower Protection Policy to guard against retaliation for individuals who report misconduct, provide information in good faith on wrongdoing by one or more employees, or cooperate with a duly authorized audit or investigation.