Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but this is often suppressed by poverty, violence, exclusion and discrimination, and its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Yayasan Plan International Indonesia is presently implementing its Country Strategy 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.
Dimensions of the Role
In view of the above, the Project Finance Officer’s role is to provide timely, accurate financial information and ensure Grants expenditures are in line with FAD/donor requirements. The role’s support is to the Safe Seas Project.
Support Safe Seas Project Team in the management of Project finance and administration in day-to-day basis.
- Liaise with other PNGOs, agencies and third parties in the Field in relation to financial and administration activities as deemed necessary.
- Liaise with Human Resources relating with keep record of personnel file, leave record, and timesheets.
- Overall supervision of finance and operations unit of Safe Seas Project in the Field.
- Process and facilitates all payments or fund transfers for the project.
- Ensure that expenditures are authorized, approved, and supported by adequate documentation.
- Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles and YPII standards.
- Ensure that transactions are properly coded, and if applicable, expense allocations are properly made.
- Review and checks accuracy of payment requests against approved budget lines and docs completeness.
- Follows-up acquittal or liquidation of advances and ensures no advances are given unless the previous advance is acquitted/ liquidated.
- Undertake basic financial analysis (i.e. budget variance) to support project information needs.
- Work with Program Manager, Grants Accountant and appropriate CO staff in the development of forecast for projects.
- Ensure proper filing (electronic and hard copy) of grants financial reports are kept secure in field office and CO.
- Custodian of petty cash (applicable only for specific Field Office).
- Coordinate financial support to the partners in preparing financial reports.
- Control advance liquidity of Partners and ensuring that daily accounting activities such as invoice payment processes including the maintenance of subsidiary ledgers for advances, deposit, instalment payments and withholding tax is in accordance with YPII’s financial and accounting system.
- File all partnership agreements/MOUs, reports and correspondence for the project/contract in soft and hard copy.
- Prepares regular forecasts of project budget utilization, and monitors the resource allocation and spending of the respective implementing partners.
- Financial monitoring as well as track Partners’ compliance requirement.
- Produces monthly financial report of partners’, which comprises of spend and fund transfer status, and discusses the same with budget holders to take corrective action if needed.
- Undertake timely partnership financial monitoring visit together with program staff and report on findings.
- Make budget checks for requisitions, POs and vouchers.
- Ensures that YPII and donor procurement policies are implemented in the field.
- Maintain assets list under custody of Safe Seas Project staffs and prepare asset quarterly report as part of donor’s report.
- Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property.
- Coordinates with PSO or Country Office the project office’s needs, and any issues and actions involving HR, Admin and logistics.
- Ensure appropriate financial controls processes, procedures and systems are in place and adhered to YPII, GOI and Donors regulation.
- Provide financial data during the fieldwork done by internal and external auditor for project under Safe School.
- Maintenance of audit action list responses and tracking of follow up actions from Finance and Admin audits.
- Perform other related duties as requested by the supervisor or Program Manager.
- Finance Coordinator: direct supervisor, coordination and collaboration on payment, forecasting, donor’s compliance, audit and capacity building.
- FP&A Specialist: coordination and collaboration on donor’s compliance, donor’s report, audit and capacity building.
- Partnership Finance Specialist: Coordination and collaboration on project implementation relating with partner’s assessment, financial report, monitoring visit and capacity building.
- Program/Project Manager: dotted line structure, coordination, and collaboration on project implementation, project budgeting, KPI standard, reporting, donor’s compliance and audit.
- L&P staffs: coordination and collaboration on project implementation relating with procurement and logistics sector.
- National Offices (Nos): Coordination on project implementation, monitoring and evaluation, reporting, compliance and audit.
- Donors: Coordination on project implementation, monitoring and evaluation, donor requirement and audit.
- Partners: Coordination on sub-grant project implementation, reporting and compliance.
Technical expertise, skills and knowledge
- Bachelor’s in Accounting, Business Administration, Commerce or Finance,
- At least 3 years relevant post qualification preferably in international organizations, INGOs and/or bilateral organisations.
- Working knowledge of English speaking and written skills.
- Computer software skills, including advanced Excel and other accounting packages.
- Experience managing Donor funds, i.e. KOICA, EU, USAID, AUSAID, SIDA, Irish Aid, and UN Agencies would be preferable.
- Experience in capacity development assistance to non-finance staff or sub grantees.
- SAP or ERP Microsoft 365 experience would be preferable.
- Good training and coaching abilities
- Analytical thinking
- Communication skills, appropriate to the audience
- Problem solving
- Ability to work in a multidisciplinary and multicultural environment
- Strong team-building and motivational skills
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by Click Apply Now not later than July 10 , 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
About Plan International
Founded in 1937, Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners.
We strive for a just world that advances children’s rights and equality for girls.
We engage people and partners to:
- Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.
- Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face.
- Work with children and communities to prepare for and respond to crises and to overcome adversity.
- Support the safe and successful progression of children from birth to adulthood.
OUR STRATEGY AND AMBITION
To fulfil the promise of the 2030 Global Goals, our 5-year Global Strategy is designed to deliver significant change for girls and boys, putting a special emphasis on gender equality.
We see clear links between fulfilling children’s rights, achieving gender equality and ending child poverty. Every girl and boy has the right to be healthy, educated, protected, valued and respected in their own community and beyond.
We support these rights from when children are born to when they reach adulthood. We work to ensure that girls and boys know their rights, and have the skills, knowledge and confidence to fulfil them. This approach inspires and empowers children and communities to create long-lasting change.
Girls have the power to change the world. Our ambition is to work beside them and together we take action so 100 million girls learn, lead, decide and thrive.
Our global advocacy work not only focuses on international policy but also ensures national governments can meaningfully implement and uphold laws that advance children’s rights and gender equality at community level.
TOGETHER, WE ARE TRANSFORMING LIVES.