Deputy Project Manager
United Nations Office for Project Services (UNOPS)
Close on 17 Jul 2020
Location: Juba (South Sudan)
Grade: LICA Specialist-10, Mid-level Professional
E Hardship
Non-Family
Danger
4.0
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Added 2 weeks ago
Job Description

Under the direct supervision of the UNOPS Project Manager the Deputy Project Manager will be based in SSCO main office Juba, South Sudan with frequent travel to the field locations. She/he will be responsible for the coordination of the project team and for ensuring that all project work is of a high quality and completed within the timeframe set in legal agreement.


General Background

The Deputy Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. S/he is expected to meet and exceed the organizations performance and delivery goals.

Purpose and Scope of Assignment

The Deputy Project Manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the project(s) and hence Deputy Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities. The project will rely on a number of external suppliers and stakeholders for its successful delivery, managing tight timeline with some flexibility. Supporting the Project Manager, the Deputy Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria:



Stakeholder Management:

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders;

  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products;

  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

  • Manage the information flows between the Project Board/Country Director (CD) and the project(s)

Delivery and Performance:

  • Develop and maintain project plans;

  • Implement approved project plans (including the establishment of milestones) within tolerances set by the project board;

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle;

  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary;

  • Liaise with any external suppliers or account managers;

  • Authorize Work Packages;

  • Advise the Project Board and CD of any deviations from the plan;

  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved;

  • Manage and review product quality and ensure products are accepted;

  • Monitor and evaluate performance of service providers;

  • Identify and report potential business opportunities for UNOPS to supervisor;

  • Identify and report threats to UNOPS internal business case to supervisor;


Procedures:

  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

  • Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

  • Prepare the following reports:

    1. Highlight Reports

    2. End Stage Reports

    3. Operational Closure Checklist

    4. End Project Report

    5. Handover Report

  • Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per Organizational Directives;

  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR);

  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time;

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project;

  • Understand the unique structures of the UN and budget appropriately for personnel;

  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

  • Participate in the relevant Communities of Practice;

  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System;

  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies;

  • Complete lessons learned as per reporting format;

  • Incorporate lessons learned from others as per planning format.

Personnel Management:

  • Lead and motivate the project management team;

  • Ensure that behavioral expectations of team members are established;

  • Ensure that performance reviews are conducted timely and objectively;

  • Identify outstanding staff and bring them to the attention of the Country Director;

  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff);

  • Select, recruit and train team as required by project plans;

  • Perform the Team Manager role, unless appointed to another person(s);

  • Perform Project Support role, unless appointed to another person or corporate/programme function;

  • Ensure safety and security for all personnel and comply with UNDSS standards.

Monitoring and Progress Controls

  • Ensure that the project produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits;

  • The Deputy Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.




  • Advanced University Degree (Master Degree) in Project Management, Business Administration, Economics or other relevant discipline is required;

  • First level University degree (Bachelor’s Degree) in Project Management, Business Administration, Economics or other relevant discipline in combination with 2 additional years of experience may be accepted in lieu of an advanced university degree.




  • PRINCE2® Foundation is an asset and the successful candidate to obtain the certification within the six months from the start of the role;

  • PRINCE2® Practitioner an asset and completion within 12 months of onboarding;

  • MSP® Foundation is an asset;

  • Project Management Professional (PMP® – PMI®) is an asset;


  • 5 years of work experience in project management and implementation in UN/NGO, public or private sector organizations is required;

  • At least 2 years experience in post-conflict/conflict situations is required;

  • Skills in stakeholder management is required (2 years);

  • Experience with EU funded projects is an advantage;

  • Experience working in South Sudan is an advantage;

  • Knowledge of the UN system and familiarity with UNOPS procedures is an advantage.


  • Fluency in written and oral English required.

  • Knowledge of Arabic language desirable.


Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.


Contract type: Local Individual Contract Agreement
Contract level: LICA-10 Specialist
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The UNOPS South Sudan office helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

About UNOPS

UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions. 

Our mission is to help people build better lives and countries achieve peace and sustainable development. We are focused on implementation, with a commitment to UN values and private sector efficiency.

UNOPS is a service provider, a technical advisor and an implementer of projects. We help the UN and other partners provide peace and security, humanitarian and development solutions.

Our mission

Our mission is to help people build better lives and countries achieve peace and sustainable development. 

Our vision 

Our vision is a world where people can live full lives supported by appropriate, sustainable and resilient infrastructure and by the efficient, transparent use of public resources in procurement and project management.

Our purpose

We help people build better lives and countries achieve peace and sustainable development.

We bring to this task the values and principles of the United Nations and the innovation, boldness, speed and efficiency of a self-financed institution. 

We bring the highest international standards to what we do, while respecting local contexts. We do this as our contribution to tackling the huge challenges of the 21st century.

We provide practical solutions to assist our partners to save lives, protect people and their rights, and to build a better world. 

We aspire to be a leader in the efforts to channel private sector investments for social and environmental impact while addressing the immense needs for sustainable development. 

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. 

We are passionate about quality: In our people and in what we do. 

We earn the trust of those we work with by caring about what they value, and by delivering on our promise to always act in the service of people in need.