Admin & HR Manager
Plan International (Plan International)
Location: Sokoto (Nigeria)
E Hardship
Non-Family
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Added 2 weeks ago
Job Description

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.

Deadline for application submission: 7th July, 2020.

Role Purpose:

To ensure effective and efficient coordination of human resources and administrative related activities towards implementation of the project, and to provide technical leadership in ensuring that all human resources and administrative processes are in line with policies of Plan International.

Dimension of Role:

Monitoring Implementation of project human resources and Administrative management processes, protocols and systems

Key Roles/Responsibilities:

  • Develop and implement administrative processes including internal controls for the project.
  • Monthly and quarterly administrative reports in line with established compliance standards.
  • Review of all administrative components of all financial transaction documents before project commitments and payments are made.
  • Development and tracking of all project procurement plans in line with projects plans and budgets, ensuring procurement deadlines are met.
  • Work with the project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
  • Set up and management of project administrative file documentation system in the office, including supporting same for partners.
  • Coordinate all HR related matters with support from the Country Office, including ensuring staff understanding and compliance of the staff and procurement manuals.
  • Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
  • Lead on the submission of timesheets for approval and forwarding to the Country office.
  • Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
  • Develop and update inventory data base monthly for all project assets including partner assets where applicable.
  • Maintain good working relationship with vendors and consultants.
  • Fulfil Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.

Human Resource Development

  • Supports the Country Human Resource Manager in strengthening Human Resources processes documentation and controls. Build staff capacity ensure a high level of adherence to Human recourse policies and best practices.

ADMIN AND LOGISTICS DEVELOPMENT

  • Manage the budget of the HR and Administration unit.
  • Supervise and manage direct reporting staffs
  • Provide guidance and support to Sokoto Office and the Country Office in Administration and logistics related issues;
  • Design appropriate training programs for administrative and logistics staff in the field Office.
  • Review and revise, if necessary, all legal document and procedures in use by the Sokoto Office.
  • Perform other administrative and logistics duties in a manner that supports the Team and improves Plan International Nigeria’s efficiency and effectiveness;

Technical Expertise, Skills and Knowledge

Qualifications and Experience

  • A BSc Degree in Human Resource Management/Business Administration/ Social Sciences or other related courses.
  • Any relevant professional certification and a Master’s degree will be added advantage.
  • At least 3 years’ practical work experience in managing HR and Office Administration in a similar organization
  • Experience in Procurement and supply chain management
  • Experience working with funded partners
  • Experience in capacity building (staff and partner organization)
  • Familiarity with Nigerian laws.

Skills & Knowledge

  • Communicates clearly and effectively appropriate to the audience
  • Possession of good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills.
  • Team player

Behaviours:

  • Provides good and adequate Human Resource and administrative support to the team to the programme meet agreed organizational outcomes
  • Actively seeks for support in addressing difficulties in execution of duties.

Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.

About Plan International

Founded in 1937, Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners.

OUR PURPOSE

We strive for a just world that advances children’s rights and equality for girls.

We engage people and partners to:

  • Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.
  • Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face.
  • Work with children and communities to prepare for and respond to crises and to overcome adversity.
  • Support the safe and successful progression of children from birth to adulthood. 

OUR STRATEGY AND AMBITION

To fulfil the promise of the 2030 Global Goals, our 5-year Global Strategy is designed to deliver significant change for girls and boys, putting a special emphasis on gender equality. 

We see clear links between fulfilling children’s rights, achieving gender equality and ending child poverty. Every girl and boy has the right to be healthy, educated, protected, valued and respected in their own community and beyond. 

We support these rights from when children are born to when they reach adulthood. We work to ensure that girls and boys know their rights, and have the skills, knowledge and confidence to fulfil them. This approach inspires and empowers children and communities to create long-lasting change.

Girls have the power to change the world. Our ambition is to work beside them and together we take action so 100 million girls learn, lead, decide and thrive.

Our global advocacy work not only focuses on international policy but also ensures national governments can meaningfully implement and uphold laws that advance children’s rights and gender equality at community level.

TOGETHER, WE ARE TRANSFORMING LIVES.