Org. Setting and Reporting
This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The Central African Republic Humanitarian Fund (CAR HF) is part of the 18 country-based pooled Fund (CBPF), multi-donor humanitarian financing instrument managed by OCHA at country level under the responsibility and leadership of the Humanitarian Coordinator (HC). With $25 to $30 million of donors’ contributions received per year, the CAR HF represents nearly 11 per cent of the humanitarian aid channeled in the country in support the Humanitarian Response Plan every year. Thus, the CAR HF is a very critical funding mechanism in the humanitarian architecture of the Central African Republic. Ensuring that projects funded through the CAR HF are adequately monitored, partners report on time on funds received and proper measure in terms of actability of funds are in place are part of OCHA’s roles and responsibilities of managing the CAR HF under the oversight of the Humanitarian Coordinator.
At the country level, the CAR HF is a key element of OCHA strategic plan 2018-2021 articulated around “Humanitarian Financing” as a core function. OCHA’ role aims at mobilizing resources and engaging the full range of financing instruments, mechanisms and partners to ensure that growing humanitarian needs are met, humanitarian leadership and coordination mechanism are promoted at the country level. The key challenge for OCHA in relation to fund management is to ensure accountability vis-à-vis of donors and affected populations as well as maintaining trust and confidence by putting in place mechanisms and systems to mitigate the risks associated to the management of the funds. This is particularly critical when the Humanitarian Fund operates in a high-risk environment such as in the CAR humanitarian context.
This temporary job opening is being published for the position of Humanitarian Affairs Officer (HAO), Monitoring, Reporting & Risk Management Officer in Bangui, Central African Republic (CAR) and reports to the Humanitarian Affairs Officer/Head of the Humanitarian Financing Unit and Fund Manager of the CAR Humanitarian Fund.
Within delegated authority, the HAO/Monitoring, Reporting & Risk Management Officer will be responsible for the following duties:
- Participate in the process of strategic (project selection) and technical review during CAR HF allocation. Support the process of review, selection and quality control of proposals. Assessing the narrative content and the logical framework of each project proposal in relation to expected results, risk analysis and planning assumptions. Ensuring linkages between inputs, activities, outputs, and outcomes are clearly articulated and in line with cluster response plans. Assessing ‘value for money’. Evaluating the quality of M&R plans, their feasibility, and coherence with CAR HF Risk Management Framework.
- Support the development of the logical framework and the use of cluster standard indicators in individual project proposals, to facilitate the aggregation and mapping of the contribution of CAR HF funded projects to the broader cluster achievements under the HRP.
- Support CAR HF reporting processes, ensuring evidence-based analysis of the performance and results achieved through activities undertaken by implementing partners. In accordance with the CAR HF accountability framework, organize, collect and conduct quality assurance of mid-term and end-term reports submitted by implementing partners, aggregating results achieved to provide an overview of the performance of the CAR HF-funded projects. Identify and synthesize issues and recommendations related to project performance including to provide inputs to the CAR HF Annual Report or other reports on a specific activity or type of project, or updates to stakeholders and decision makers, including OCHA management, the CAR HF Advisory Board and the Humanitarian Coordinator.
- Develop a monitoring plan and carry out monitoring activities in relation to CAR HF-funded projects. Monitor CAR HF-funded projects portfolio, based on the Operational Modalities considering the level of risk associated with each implementing partner, project timeframes, reporting schedules and other criteria as relevant. Plan monitoring activities. This may include reviewing the project proposal, reviewing mid-term reports and other project reports submitted, verifying the quality of the information submitted on achievements, discussing with the implementing partner and other stakeholders about the project progress and status, identifying data collection methods, and organizing direct field visits and/or monitoring instance where field visits are not feasible. Carry out monitoring activities. This may include collecting and impartially analyzing relevant data to compare actual project achievements with those initially planned and those reported. Depending on the monitoring method used, this may require engagement and information collection with project beneficiaries, local authorities, implementing partners and other stakeholders, as well as travel to remote field locations. Report on monitoring activities. This may include: timely preparation of a draft monitoring report to be submitted to the CAR HF Secretariat, the implementing partner, the Cluster Coordinator and other stakeholders as relevant; preparation of a final report including key findings and recommendations, incorporating feedback; and undertaking follow up actions as agreed with different stakeholders. Follow-up with partners on the implementation of M&R recommendations, reporting back to stakeholders including the CAR HF Secretariat and the Cluster Coordinators. Review and consolidate the aggregated findings of monitoring activities and reports periodically. This may include preparing quarterly updates for inclusion in CAR quarterly bulletin, providing inputs to the CAR HF Annual Report, or other reports on a specific activity or type of project, or updates to stakeholders and decision makers, including OCHA management, the CAR HF Advisory Board, and the Humanitarian Coordinator.
- Strengthen CAR HF planning, monitoring, and reporting processes through knowledge sharing and the synthesis of lessons learned, in support of improved decision-making. Compile and share synthesized reports based on mid-term and end-term reports submitted by implementing partners and/or on the findings and recommendations of monitoring activities, to inform the CAR HF Secretariat, OCHA management, Cluster Coordinators, the CAR HF Advisory Board, and Humanitarian Coordinator, thus contributing to the ongoing oversight of Fund performance and related decisions, including allocation decisions. Identify and use lessons learned through the M&R process to support implementing partners improve project implementation and internal M&R systems. Provide inputs to the ongoing refinement of CAR HF processes and procedures, including for the allocation process, project revisions process, and M&R process. Support the development, revision, and implementation of monitoring tools (e.g., database, sampling strategy, monitoring questionnaire, and reporting templates). Support the continuous development and refinement of the use of the CAR HF Grant Management System (online project management database).
- Ensure partners’ compliance to CAR HF policies and standard guidelines related to monitoring and reporting. Ensure compliance to the operational modalities as defined in the Operational Manual on issues partnering to monitoring and reporting requirements in place for the Fund. Foster partners’ adherence to the CAR HF Compliance measures as stated in the Operational Manual. Contribute to the implementation of the risk-based management approach of the Funds including aspects related to due diligence and capacity assessment for new partners, and the performance index for regular partners.
- Provide leadership and work direction to assigned work team, and/or mentors and supervises the work of new/junior officers.
- Perform other duties as required.
• PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues; knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance; strong analytical capacity, in particular the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; good knowledge of the UN common system and humanitarian NGOs; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; strong research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; excellent drafting skills and strong computer literacy (MS Word and Excel); takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda ; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Advanced university degree (Master’s degree or equivalent) in International Development, Political sciences, Social Sciences, Economics, Educational studies or other relevant field of study. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.Work Experience
- A minimum of five (5) years of progressively responsible experience in project management, program development, monitoring, and evaluation or related area is required.
- Field experience in humanitarian affairs, emergency preparedness, emergencies (complex emergency, natural disaster response, etc.), crisis/emergency relief management, rehabilitation, development, or other related area is required.
- Experience in Africa region (sub-Saharan) is desired.
- Experience within the United Nations common system is desired.
French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required.Assessment
Evaluation of qualified candidates may include a desk review of applicants, an assessment exercise and/or a competency-based interview.Special Notice
- This Temporary Job Opening is intended to fill the functions of short-term duration for six (6) months. The selected candidates is expected to start as soon as possible.
- The duration of the appointment is subject to the availability of funds.
- Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
- Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
- Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
- A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.
- A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further "stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…" Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing conditions of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
- The expression "Internal candidates", shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
- For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
- For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
- Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
- The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
- Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on Inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislation of the United Nations. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
- IMPORTANT : Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations. The selection will be for similar functions with similar requirements at the same level.
Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
OCHA’s mandate stems from General Assembly (GA) resolution 46/182 of December 1991, which states: “The leadership role of the Secretary-General is critical and must be strengthened to ensure better preparation for, as well as rapid and coherent response to, natural disasters and other emergencies.” To this end, it also establishes the role of the Emergency Relief Coordinator (ERC), who works with the Secretary-General and the Inter-Agency Standing Committee (IASC) in leading, coordinating and facilitating humanitarian assistance. OCHA is the office that provides support to the ERC and the Secretary-General to meet the leadership and coordination responsibilities charted in GA resolution 46/182.
OCHA’s Strategic Plan presents OCHA’s vision, overarching goals and strategic objectives. A related Management Plan explains how OCHA will strengthen its operations to deliver against this plan.