National Consultant for GIS/GPS Training of Local Governments’ Urban Planning and Cadastre Departments
Bosnia and Herzegovina

Background

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and Availability - http://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 87656.

Travel: to Sarajevo, Banja Luka and Tuzla will be reqired.

Financed by the Government of Switzerland and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention launched in 2016, in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors. The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:

  • Outcome 1: Supported local governments apply effective development management systems characterized by stronger oversight of the legislative and greater accountability towards the citizens.
  • Outcome 2: Citizens and businesses in target localities benefit from good quality services provided by LGs in the economic and environmental sectors.
  • Outcome 3: Improved regulatory framework at higher and local government levels.

The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce.

The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs).

Within its Local Government component, MEG Project is supporting municipal councils and administrations of its partner local governments to establish sound public policy and performance management systems through improved structures, regulatory frameworks, capacities and attitudes by municipal employees and elected officials. This entails reform-type of efforts by municipal leaderships and employees, towards a more effective and citizen-centred municipal governance and service delivery.

The overall objective of this consultancy is to strengthen the capacities of respective LGs’ departments in charge of Urban Planning and Cadastral Affairs, thus enhancing overall municipal performance when it comes to successful implementation of municipal Development Strategies.

The specific objective is related to the provision of technical assistance through trainings organized for local governments’ officials coming from Departments of Urban Planning and Cadastre. The scope and content of the training is defined in the “Annual Training Plan for 2019” (Appendix 1), which was based on the assessment survey report and considering identified LG capacity gaps, actual needs, and the implementation timeline.


Duties and Responsibilities

National Consultant for GIS/GPS Training (hereafter: The Consultant) is expected to perform a training for technical staff of Urban Planning/Cadaster Departments in 18 MEG partner LGs. This training will include a basic GIS Application course and practical application of GPS in spatial planning, which are described in the “Annual Training Plan for 2019” (Appendix 1).

Based on this plan, the Consultant shall, in cooperation with the project team, propose a detailed training program with technical conditions for its implementation, and prepare detailed manuals with instructions for using QGIS application and GIS/GPS devices, including practical examples related to work procedures and performing tasks in the areas of spatial planning and cadastre.

In addition, the Consultant is expected to prepare presentations and materials for conducting and completing the training, including tests, evaluation questionnaires and course certificates. Prior to the start of each training, the Consultant is required to prepare and test the training equipment, and to install and configure the training software and data.

After completing the training, the Consultant should organize an anonymous user evaluation of the training, and conduct testing and certification of participants. All details related to the training should be included in the contents of the final report with relevant documentation, such as attendance lists and evaluation questionnaires.

Concretely, the Consultant will be responsible for the following tasks:

Task 1: Develop a detailed training program with technical requirements, including training manuals with practical examples

The Consultant is expected to perform a review of all documents relevant for the consultancy and to get familiar with individual LGs’ Urban Planning/Cadastre Departments needs for the training, as described in the “Annual Training Plan for 2019” (Appendix 1). Upon the review, the Consultant will, in consultation with the Project team, design a detailed training program with technical requirements for its implementation.
Once the training program is accepted, the Consultant will prepare manuals with practical examples for the exercise. In this regard, the Consultant shall prepare at least two training manuals, i.e. one manual for each type/module of training. The manuals should at least contain the topics covered in the “Annual Training Plan 2019” (Appendix 1), which will be organized through lessons, and designed for practical application of QGIS software and GIS/GPS devices, with examples of spatial data use in daily practice. The manuals shall be prepared in one of the official languages of BiH peoples and delivered in MsWord (*.docx) format. The manuals will later be printed for trainees, by the Project, in the required number of copies.

It is envisaged that this task will be delivered by 21 November 2019 and the level of effort will not exceed 13 expert days.

Task 2: Preparing presentations, datasets and other training materials

Based on training manuals and practical examples, the Consultant will prepare a PowerPoint (PPT; *.pptx) presentation for the training and spatial datasets for practical exercises for each training type/module. PPT presentations should be organized according to lessons and prepared in one of the official languages in BiH. The data to be used with practical training examples should be structured according to the lessons in the manual and delivered in format(s) used by the QGIS application (open source), or the specific GIS/GPS device. Also, the Consultant will be tasked to prepare tests for assessment of the level of participants’ knowledge gained after the training.

In addition, the Consultant will, in consultation with the Project team, prepare evaluation questionnaires and design certificates for successful attendance at the training and the workshop.

It is envisaged that this task will be delivered by 02 December 2019 and the level of effort will not exceed 7 expert days.

Task 3: Conducting trainings and practical use of QGIS software and GPS devices

Prior to the start of each training, the Consultant is required to prepare and test the training equipment and to install and configure the software and datasets to be used for the training. Open-source QGIS software and GPS devices should be localized and customized, with all parameters configured for the tasks required in the spatial planning and cadastre. The equipment will be rented by the Project and delivered to centralized training locations, as described further below.

The Consultant is expected to deliver two types/modules of training as follows:

  • Application of open-source QGIS software (basic course), and
  • GIS/GPS Application in Spatial Planning.

The first training module will be a two-day practical technical training. A total of four (4) trainings are planned at two locations (2 in Banja Luka and 2 in Tuzla), for total of 4 groups with 14-15 participants per each group. The training will be conducted in the form of presentation with application of QGIS software (open source software) including practical work with participants using individual computers and examples related to common practices. This training will be implemented using the open source QGIS program that needs to be localized and customized to the needs and tasks of LGs’ Spatial Planning and Cadastre Departments.

The second training module will be a two-day practical training. A total of two (2) trainings are planned at two locations (1 in Banja Luka and 1 in Tuzla), for total of 2 groups with 20 participants per group. The training will be conducted in the form of a workshop with classroom presentations and practical training with GIS/GPS devices in the field. Practical part of the training includes group work of participants and use of equipment/software, with examples related to common practices. Several handheld GPS devices will be provided for this purpose.

Immediately after the completion of each training, the Consultant will organize an anonymous evaluation of the training provided to the participants conduct testing of their knowledge on acquired skills and provide certificates. The consultant will keep attendance records for each session of the two training modules.

The MEG project team will facilitate the preparation and organization of training, including calls for training, the provision of space and equipment, and refreshments for participants. Also, the MEG project team will supervise training to provide quality assurance.

It is envisaged that this task will be delivered by 31 January 2020 and the level of effort will not exceed 19 expert days.

Task 5: Evaluation and Reporting

After completion of training, the Consultant shall prepare a report for each type/module of training (total of two reports). All details related to the training, such as a description of the training content, attendance, statistics on the satisfaction of the participants with the training provided, should be contained in this report. The final report should include attendees' lists, evaluation questionnaires and complete training materials such as manuals, PPT presentations, spatial data sets and tests.

It is envisaged that this task will be delivered by 14 February 2020 and the level of effort will not exceed 6 expert days.

Deliverables/outputs

Deliverables / outputs

# of days per task

Due date

Percentage

Task 1: Develop a detailed training program with technical requirements, including training manuals with practical examples

  • Documentation review performed.
  • Training program designed and accepted by the MEG project team.
  • Training manual and practical examples for both training modules prepared and delivered.

13

21 November 2019

29%

Task 2: Preparing presentations, datasets and other training materials

  • PP presentation for both training modules prepared
  • Spatial datasets for the practical exercises prepared and delivered in the format (s) used by the QGIS application, that is, the specific GIS / GPS device.
  • Tests to check the knowledge of the participants after the training prepared.
  • In consultation with the Project team, evaluation questionnaires prepared and certificates for successful attendance at the training and the workshop designed.

7

02 December 2019

15%

Task 3: Conducting trainings

  • QGIS software and GPS devices localized, customized, and adjusted with all parameters for the required tasks.
  • Training equipment prepared and tested prior to the start of each training.
  • Software and datasets for training installed and adjusted.
  • Training for GIS application (basic course) delivered
  • Training for GPS application in spatial planning delivered
  • Evaluation of the training provided by the participants
  • Testing and certification participants conducted

19

31 January 2020

42%

Task 5: Evaluation and Reporting

  • Report for each type / module of training prepared.
  • Statistics on the satisfaction of the participants with the training prepared.
  • Final report with the attendees' lists, evaluation questionnaires, and complete training materials such as manuals, PP presentations, spatial data sets and tests delivered and accepted by the MEG project.

6

14 February 2020

14%


Competencies

Corporate Responsibility and Teamwork:

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Plans, prioritizes and delivers tasks on time.
  • Strives for and promotes excellence in performance continually;
  • Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others;

People Skills:

  • Recognizes and responds appropriately to the ideas, interests, and concerns of others;
  • Ensures others’ understanding of, involvement in, and adaptation to a change process.

Results-Orientation:

  • Plans and procedures quality results to meet established goals.

Communication:

  • Formulates written information clearly and persuasively;
  • Shares information openly with co-workers and partners while using discretion to protect confidences;
  • Strong communication skills;
  • Presents information in a clear and articulate manner.

Job Knowledge and Expertise:

  • Strong analytical skills;
  • Strong presentation skills;
  • Advanced writing skills,
  • Strong facilitation and coordination skills;
  • Executes day-to-day tasks systematically and efficiently;
  • Initiative and sound judgment.
  • General understanding and familiarity with the local administration, environment and strategic development terminology will be considered an asset.


Required Skills and Experience

Academic Qualifications/Education:

  • University degree in electrical engineering, computing and informatics or geoinformatics. Relevant Master or PhD degree would be considered an asset.

Experience:

  • At least 5 years of public administration experience, preferably at LG level.
  • At least 3-year experience in the GIS and GPS training in the urban-planning and cadaster sector, preferably at LG level.
  • Demonstrated experience in training material preparation and GIS open source software using in spatial planning and cadastre sector
  • Demonstrated understanding of relevant LG competences.

Languages Requirements:

Fluency in English and official languages of peoples of B&H.

Shortlisting/ Qualification Criteria

Criteria

Points

Relevant Education (university degree in electrical engineering, computing and informatics, geoinformatics or related field)

max 10 points (6 points relevant BSc/BA, +up to 2 points for relevant MSc/MA; + up to 2 points for relevant PhD).

Relevant professional experience (at least 5 years of experience)

Max 15 points

Knowledge of English and languages of BiH people

max 5 points

Technical Evaluation Criteria

Criteria

Points

Rating based on Qualifications

30

Rating based on Technical criteria

70

Total Points

100

Total percentage technical

70%

Technical Criteria

Weight

Max. Point

Work experience with public administration, preferably at LG level (at minimum 5 years).

25%

25

Work experience in the GIS and GPS training in the urban-planning and cadastre sector, preferably at LG level (at minimum 3 years).

25%

25

Experience in training material preparation

and GIS open source software using in spatial planning and cadastre sector.

20%

20

Financial

30%

30

EVALUATION

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

  • * Technical Criteria weight-70%
  • * Financial Criteria weight- 30%

Applicants are required to submit an application including:

  • Proposal:

    • Sample of previous training report.
  • Personal CV including relevant experience and contact details of at least 3 references;

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

  • For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
  • Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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About the Job
Organization: UNDP - United Nations Development Programme
Grade: Consultant
Employment Type: Consultancy
Occupation: Information and Communication Technology, Geography and cartography, Educations, Infrastructure, Urban and Rural Development, Management and Strategy
Location: Bosnia and Herzegovina
Closing Date: 7 Oct 2019
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