Background

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

Duties and Responsibilities

• Provide support to the Country programme implementation by planning, budgeting, and monitoring processes, paying attention to detail and adhering to deadline
• Facilitate incoming missions and administer travels for programme staff and partners in close coordination with the staff responsible for processing travel request, authorization and claims, according to the office’s trip planning. 
• Maintain filing system for the Country Office programmes and projects. Drafts correspondences on programme-related issues in consultation with programme officers
• Facilitate logistic support and security related issues for staff, UNVs and consultants.
• Summarize information and draft contributions to reports, papers, technical notes, and prepares and maintains records documents and control plans for the monitoring of project/programme implementation.
• Keep the Country Office informed by providing relevant information, reports or status updates.
• Support the Assistant Rep and programme officers in organizing programme-related meetings and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
• Make sure that each meeting related to programme is documented by meeting minutes and action plans are followed up. 
• Support the logistics and financial aspects of the programme-related events, meetings, workshops, and advocacy activities in coordination with the operations team. 
• Perform other support duties as required.

Competencies

Values, Functional and Core competencies

Required Skills and Experience

Completed secondary level education required. First level university degree in public administration, finance, or economics desirable.

Knowledge and Experience: 

• 5 years previous relevant experience.
• Previous experience in the UN an advantage.
• Strong interpersonal and organizational skills.
• Computer literacy - Word, Excel, Power-point, etc.
• Good knowledge of Quantum or other ERP system.
• Good writing and communication skills.
• Demonstrated ability to work in a team environment.

Languages: 

Fluency in Portugues, working knowledge in English; knowledge of other official UN languages and/or local language of the duty station is desirable.